Job Details
Job Type
Part-time
Description
MISSION STATEMENT: To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity.
SUMMARY: The Accountant provides a broad spectrum of accounting functions and business practices that relate to the financial integrity of the District Office and SSVF Program. Individual will effectively establish and maintain accounting practices to ensure accurate and reliable data necessary for business operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at this time).
Input and maintain accounts payable including: examination of document accuracy and completeness, amounts due and terms are honored and enter transactions into the accounting system
Review and process purchase orders, accounts payable invoices, compare to purchase orders, enter into computer system, prepare checks for signatures and remit payments to vendor
Create, maintain, and organize financial Excel spreadsheets and special reports
Reconcile daily Thrift Store sales activity to sales tape, daily sales report, and deposits
Adhere to record retention policy and process documents for destruction
Prepare monthly sales tax remittance to the Florida Department of Revenue
Prepare monthly account reconciliations
Prepare bank deposits, deposit money in the bank and deposit log
Maintain petty cash accounts
Input donations into the accounting system and donor database
Contact vendors and staff
Examine records of amounts due and make invoices are paid according to terms
Sort and file documents after posting
Prepare grant billing to City, County and Local Agency
Prepare aging analysis of both payables and receivables
Maintain relationships with vendors and customers by resolving discrepancies
Monitor, review, and process credit card transactions
Maintain documentation by tracking checks, sorting, and filing
Adhere to record retention policy and process documents for destruction
Reconcile bank statements monthly, prepare and enter adjustments
Enter Credit and ACH transactions into the accounting system
Process enrollment forms and provides assistance and information to SSVF employees
Maintain vendor information and prepare 1099's
Prepare and execute drawdowns from the VA's HHS PMT Management System
Confirm the delivery of payment by courier or pick with site managers weekly
Prepare electronic financial reports for Management Team and VA on a weekly and monthly basis for monitoring
Prepare accounts receivable for intercompany and other funding source billing
Prepare journal entries
Reconcile General Ledger accounts
Provide support to staff and auditor requests
OTHER RESPONSIBILITIES:
Complies with all applicable training requirements
Complies with all company safety, personnel and operational policies and procedures
Complies with work schedule to ensure effective operations of Agency programs
Contributes positively as a member of a productive and cooperative team
Performs other duties as necessary to fulfill St. Vincent de Paul CARES Mission
Employee Benefits:
95% Employer paid Employee only coverage (zero ded, $10 co pay plan)
10k Employer paid Basic Life insurance
120 hrs PTO accrued biweekly starting at day 1 of employment
13 Paid Holidays to include Employee's birthday and Date of Hire
We also have various retention and referral bonuses
2 weeks paid training to include DEI initiatives
Flexible schedules in most positions
3% Employer match after 6 months
We also offer Dental, Vision, Life, Short Term Disability, Long Term Disability, Accident, Critical Illness, Hospital, ID Shield, Legal Shield, Additional Life, FSA Medical, and FSA Dependent Care
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)
Able to speak, write and understand English.
Possess basic computer skills
Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
Flexible work schedule including evenings, nights, weekends, and holidays
Ability to set appropriate limits, work under deadlines and multi-task
Ability to organize, prioritize, self-motivate, and deliver results
Excellent communication and listening skills
Possess strong work ethics
Successfully pass Law Enforcement background screening
Valid Florida driver's license if driving an agency vehicle or a personal vehicle for company business
Must have reliable transportation
Participates in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process
Mission driven attitude supplemented with integrity and passion
Adherence to the highest ethical standards, personally and professionally
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values.
ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)
Must be able to handle multiple priorities, accept and respond to direction and guidance, and detail oriented
Knowledge of basic clerical tasks and responsibilities
Ability to accurately file alphabetically and numerically
Extensive knowledge of Access, Excel, Microsoft Word, and accounting software, such as Quick Books
Strong organizational, time management, and data management skills
Proven ability to work effectively both individually and as part of a team
Ability to multi-task and problem solve under pressure
Ability to construct written correspondence with co-workers, vendors, etc. via e-mail, memos, or forms
EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)
Bachelor's degree preferably in Accounting or Finance.
At least 2 years working as an Accountant or similar position.
GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
MENTAL DEMANDS : Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.
WORK ENVIRONMENT : Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.
St. Vincent de Paul CARES is an Equal Opportunity Employer.