Job Details
Greenwich-based Hedge Fund is seeking an Executive Assistant to join their team. The ideal candidate will have 5-10 years of experience supporting executives. This role is on-site five days per week.
Hours: 8:30 am - 5 pm with flexibility for overtime as needed.
Salary: $120-140K base plus paid OT & bonus
Responsibilities:
- Manage executive calendars including scheduling appointments and meetings
- Organize all domestic and international travel including transportation, flights, hotels
- Screen and respond to incoming calls and correspondence, act as gatekeeper
- Provide high-level administrative support by proactively anticipating needs
- Process and submit expense reports
- Prepare and distribute agendas, letters, reports, presentations, and other communications including confidential documents
- Log information and interactions into the firm s database
- Perform additional projects as needed
Requirements:
- Bachelor s degree required
- 5-10 years of experience as an administrative assistant, preferably out of financial services
- Highly organized and have the ability to multitask while maintaining great attention to detail
- Strong problem-solving skills and ability to exercise sound judgment
- Must exhibit exceptional written and verbal communication skills
- Proficiency in MS Office including Word, Excel, and PowerPoint