Job Details
Part Time Administrative Assistant - Forest Park, IL
$19-20/hr (depending on experience)
Stable and growing manufacturing organization is seeking a part time Administrative Assistant to join their team! The ideal candidate for this role is very organized, detail-oriented, and has great communication skills. Excellent career path, health benefits and pay up to $20/hr. This role is moving fast!
Job Responsibilities:
We are seeking a meticulous and organized individual to join our team as a Mail Processing and Payment Coordinator. The primary responsibility of this role is to manage the incoming mail, particularly checks, and ensure smooth processing and transition to electronic payments. This position requires attention to detail, proficiency in data entry, and excellent organizational skills.
Key Responsibilities:
- Mail Handling: Responsible for opening and sorting incoming mail, with a focus on checks and other financial documents.
- Document Scanning: Utilize scanning equipment to digitize incoming checks and related documents, ensuring accurate and timely processing.
- Payment Tracking: Maintain an Excel tracker to record details of received payments via hard copy checks, including payer information and payment status.
- Electronic Payment Transition: Identify clients or partners still utilizing hard copy checks for payments and facilitate the transition to electronic payment methods (ACH).
- Data Entry: Accurately input payment information into relevant databases or software systems, ensuring integrity and completeness of records.
- Additional Projects: Participate in or lead additional projects as assigned, which may include process improvements, system enhancements, or other administrative tasks.
Job Requirements: Must know MS Excel basics
Prefer an administrative background
Perks: - Large North America organization
- Great foot-in-the-door opportunity
- Great management, flexible hours
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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