Job Details
Our client, a leading global law firm, is seeking an experienced and sophisticated Legal Secretary/Executive Assistant to support one of their top attorneys on the litigation team.
5 days a week for first 4-6 weeks for training
Then flexible for work from home days - 2 days a week.
In this role you will support a high performing attorney and his team on the litigation side.
Our ideal candidate has previous experience working at a top law firm supporting 1-3 executives, has strong MS Office skills and experience with 3E, iManage and Concur.
What you will do:
- Manage multiple calendars on MS Outlook
- Liaise with clients and build relationships with their assistants.
- Act as a point of contact for fee earners, offering assistance and demonstrating an ability to obtain key information.
- Meeting preparation
- Document production: proofreading
- General administrative support including photocopying, printing and scanning
- Establish and maintain an efficient, effective and up to date manual and electronic filing system and other administration systems.
- Answering phones
- Tracking and uploading engagement letters/emails
- Ensuring time recording is completed to meet deadlines.
- Assist with the billing process
- Handle expense reports
- Maintain a good knowledge of key clients
- Manage contacts in Outlook and assist in client development outreach
- Assist with client presentations
- Assist with client events as and when required.
What you will need:
- Associates degree/Bachelor s degree
- 5+ years of experience in the legal or professional services industry including partner support
- Advanced knowledge of Microsoft Office including Word, PowerPoint, Outlook and Excel.
- Excellent communication skills, both written and oral with an ability to interact at all levels.
- Excellent organizational skills and attention to detail.
- Strong relationship building skills
- Exercise a high level of discretion and confidentiality
- A strong team player; flexible to cover for other EAs as needed
- Willingness to learn and grow in the role
Hours are 9-5pm w/ hour lunch. OT eligible.
Incredible benefits, work/life balance and generous compensation and training and growth opportunities.
If this sounds like you, please submit your resume for immediate consideration!
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