Job Details
An administrative specialist is responsible for overseeing a variety of tasks and projects related to office management and business processes. They may handle general clerical tasks such as answering phones, organizing data, shipping/receiving and ordering supplies. They may also coordinate and run events, draft, and justify budgets, manage calendars, schedule travel, and provide support to other departments. They may meet with clients who visit the company and support upper management with expected visits.
Part-time Administrative Specialist
Responsibilities:
- Preparing correspondence, reports, and presentations
- Handling information requests
- Planning conferences and meetings
- Fulfilling employment administration requirements
- Making travel arrangements
- Maintaining calendars and schedules
- Preparing and processing documents
- Arranging meetings and appointments
- Monitoring the budgets and expenditures
- Answering calls and correspondence
- Handling the inventory and procurement of office supplies
- Performing general clerical tasks
- Communicating with and greeting clients
- Responding to phone calls and emails
- Managing/replenishing modules samples and office supplies
- Coordinating with other staff for event planning and customer visits
- Assisting the senior management with complex functions
- Preparation, shipping/receiving of all sample tasks, customer devices, and equipment for other FAE
- Liaison for communications, especially for improvement projects
- Ordering (in SAP and emailing), intake, recording, storing new orders
Work Location