Executive Administrative Assistant

Job Details

Job Summary:

The Executive Administrative Assistant plays a pivotal role in ensuring the seamless operation of our executive team. This position involves providing comprehensive administrative support to top-level executives while also contributing to the overall efficiency and effectiveness of the organization.

Key Responsibilities:

• Executive Liaison: Act as a primary point of contact between executives and internal/external stakeholders. Foster professional relationships and ensure effective communication on behalf of the executive team.
• Administrative Excellence: Handle a wide range of administrative and clerical tasks to support executive activities. This includes drafting professional correspondence, reports, and documents, maintaining organized files, and managing calendars.
• Travel and Logistics: Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries for executives, optimizing their schedules for maximum efficiency.
• Meeting Coordination: Schedule, plan, and organize meetings and appointments for executives. Attend meetings when necessary to record minutes and follow up on action items.
• Communication Management: Manage incoming communication and prioritize correspondence for executives. Summarize and distribute important information, ensuring executives are well-informed and can respond promptly.
• Special Projects: Undertake special projects and research assignments as directed by the executive team, contributing to the achievement of organizational goals.
• Efficiency Enhancement: Identify opportunities to streamline administrative processes and improve efficiency within the executive office.

Qualifications and Skills:

• Educational Background: High school diploma is required; a bachelor's degree is preferred.
• Experience: A minimum of 2 years of experience in executive administrative assistance or a related role is preferred.
• Technological Proficiency: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) is essential.
• Communication: Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Organizational Skills: Exceptional organizational and time-management skills to handle multiple tasks efficiently.
• Problem-Solving: A proactive and solution-oriented approach to address challenges and seize opportunities.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality.
• Adaptability: Flexibility to adapt to changing priorities and work effectively in a dynamic environment.

If you're seeking a role where you can make a significant impact by supporting our executive team and contributing to the success of our organization, we encourage you to apply for the Executive Administrative Assistant position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 Kompass Kapital Management, LLC

 05/19/2024

 Overland Park,KS