Job Details
Salary: $19.67 - $23.91 Hourly
Location : Del Mar, CA
Job Type: Temporary/Seasonal
Job Number: 2023-13
Department: Community Services Department
Opening Date: 07/20/2023
Closing Date: Continuous
The Position
This position is open until the needs of the City are met, so interested applicants are encouraged to apply immediately. First review of applications will begin on Thursday, August 3, 2023, at 12:00 pm.
Under direct supervision coordinates and supports day-to-day activities and special events at the Del Mar Powerhouse, Civic Center, and other City facilities.
The Essential Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Coordinates room preparation and breakdown for special events and rentals at City facilities including but not limited to tables, chairs, stages, and AV equipment.
- Ensures that event seating and equipment adhere to fire code regulations and that other operational regulations for City facilities are met.
- Acts as the on-site liaison to facility permittees and event patrons.
- Documents and reports incidents/accidents that occur at City facilities during special events.
- Educates and enforces of City of Del Mar rules, policies, and procedures, including, but not limited to safety standards.
- Provides assistance to and interacts with the public in-person, via email, and over the telephone and responds to complaints and requests for information; builds and maintains positive working relationships with other City employees and the public by using principles of good customer service.
- Maintains files, records, and calendar of services and activities and develops regular and special reports along with other Department correspondence.
- Acts as steward of City facilities and assures rental facilities are maintained in a clean, safe, and attractive manner by inspecting the facilities, grounds, and City equipment for safety and cleanliness prior to, during, and after special events.
- Operates modern office equipment including computers; sets up, assembles, and takes down event equipment, including sound equipment and video projectors.
- Provides assistance to the Facilities Coordinator and other department staff.
- Assists in the public education and enforcement of established rules, policies and procedures at City facilities and open spaces.
- Performs other related duties as assigned.
The Desired Minimum Qualifications Knowledge of: - Principles of food and beverage service hygiene and food safety system.
- Applicable Federal, State, and local codes, laws, and regulations.
- Principles and basic methods of inventory control.
- Modern office practices, methods, computer equipment and software including Microsoft Outlook, Excel and Word.
- English usage, spelling, vocabulary, grammar, and punctuation.
- Techniques for providing high-level customer service by effectively dealing with the public, vendors, contractors, and City staff.
- Equipment, facilities, principles and techniques used in community services operations.
Ability to:- Work irregular hours including weekends and evenings.
- Effectively communicate and coordinate with permittees, City staff, and the general public verbally, in-person or on the phone and in writing via email or otherwise.
- Implement administrative and departmental policies and procedures.
- Maintain accurate logs, records, calendars, and basic written records of work performed.
- Understand and follow oral and written instructions.
- Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
- Organize own work, set priorities, and meet critical deadlines.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
- Make accurate business arithmetic and statistical computations.
Training and Experience:A typical way of obtaining the knowledge, skills, and abilities outlined above is:
- Graduation from a high-school or G.E.D. equivalent; and
- One year of increasingly responsible related experience in professional event staffing and coordination; or an equivalent combination of training and experience.
- Experience in a government setting is highly desirable.
Licenses; Certificates; Special Requirements:- California Class C Driver's License with a safe driving record.
Supplemental Information PHYSICAL AND MENTAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. The position also involves occasional bending and stooping, squatting, crawling, climbing, kneeling; pushing/pulling; grasp, twist and torque to manipulate miscellaneous equipment.
Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Specific hearing abilities required by this job include hearing in the normal audio range with or without correction.
Mental Demands:While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with City staff at all levels, customers, the public and others encountered in the course of work, some of whom may be dissatisfied or upset.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, as well as indoors and outdoors facilities during events. The noise level ranges from quiet to moderate. Exposure to dust from paperwork and environment, temperature swings from air conditioning to outdoors, electrical hazards of wiring. Overtime may be required to attend night and weekend meetings.
In certain assignments, an employee may occasionally work near moving equipment and be exposed to toxic or caustic chemicals, biological hazards, airborne fumes, outdoor weather conditions and loud, prolonged noise.
Part-Time, Seasonal, Temporary positions are limited to 1,300 hours per fiscal year. The City of Del Mar provides only limited benefits for temporary employees. These benefits include the City's retirement contributions of 1.45% to Medicare and 1.3% to the Public Agency Retirement System (PARS), an alternate retirement system. Employee contributions of 1.45% to Medicare and 6.2% to PARS are required for these benefits and will be deducted from employees' paychecks.
Additionally, in accordance with State law, employees are provided sick leave that accrues at one hour for every 30 hours of work, with a maximum accrual of up to 24 hours per year.
Employees in the positions listed below will receive one and a half times (1.5x) their normal hourly rate for all hours worked on the following holidays: Memorial Day (last Monday in May), Independence Day (July 4), and Labor Day (1st Monday in September).
- Student Lifeguard
- Seasonal Lifeguard I - III
- Seasonal Worker I - II
01
What is your highest level of education achieved?
- No high school degree
- High school degree or GED
- Bachelor's Degree
- Some college
- Master's Degree or higher
- Trade of vocation School
02
How many years of related work experience do you have?
- No experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience or more
03
Describe your experience working with community events or special events and facilities rentals.
04
Interpersonal communication and customer service is highly important in this role as you will be working with the community and various other departments within the city. Please describe your customer service experience.
Required Question