Job Details
Administrative/Secretary Assistant - Construction industry
Flatbush/Brooklyn/New York
$30-$35 hourly
The Administrative/Secretary Assistant will provide comprehensive administrative and clerical support to ensure the smooth and efficient functioning of the office. This role involves a variety of tasks including managing schedules, handling correspondence, organizing files, and coordinating meetings. The ideal candidate will be highly organized, possess excellent communication skills, and be capable of multitasking in a fast-paced environment.
Responsibilities:
- Administrative Support: Perform general administrative duties including answering phones, managing emails, and maintaining office supplies.
- Scheduling: Coordinate and manage appointments, meetings, and conferences. Maintain calendars and schedules for senior staff.
- Documentation: Prepare, format, and edit documents, reports, and presentations. Handle confidential information with discretion.
- Correspondence: Draft, proofread, and distribute emails, memos, letters, and other communication materials.
- Filing and Records Management: Maintain electronic and paper filing systems. Ensure documents are properly organized and easily accessible.
- Data Entry: Input and update data accurately in databases and spreadsheets.
- Customer Service: Greet and assist visitors, and provide information and support as needed.
- Project Assistance: Support various projects and initiatives as directed by management.
Qualifications:- Experience: Proven experience as an administrative assistant, secretary, or relevant role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills