Job Details
Litigation Secretary
At Our Firm, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of our team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.
THE OPPORTUNITY
Our Firm is a national labor and employment law firm looking for an experienced Litigation Secretary to support the needs of our Kansas City office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and provides back-up secretarial assistance to others as assigned.
POSITION RESPONSIBILITIES
Prepare and format briefs, pleadings, correspondence, and other legal documents.
Prepare and process conflict checks and new client/matter requests.
File legal documents with state and federal courts (electronic and traditional filings).
Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
Update and maintain client files electronically in document management system (iManage Work 10).
Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.
Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
Prepare expense reimbursement requests for assigned attorneys.
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
Assist visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
Organize and coordinate travel arrangements.
Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
Participate in the timely review and submission of pre-bills and/or client bills.
REQUIREMENTS
Ability to accurately format documents which adhere to firm standards for format, style and quality, including table of contents and table of authorities.
State and federal court filing experience (manual and electronic).
Minimum of a high school diploma required (College degree is preferred, but not required).
Minimum of 5 years of experience as a legal secretary.
Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or comparable
document management system), CompuLaw (or comparable docketing/calendaring software), Aderant Expert Time and InTapp Open knowledge is a plus.
WHAT WE PROVIDE
We offer a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.
No relocation costs. Principals only; no calls please.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.