Job Details
OPERATIONS ADMINISTRATOR
Job Purpose:
Working as part of the planning and procurement team, to provide high-level administration to successfully achieve company objectives.
Reporting to: General Manager: Operations
Projects and Operations Duties:
- Administration of sales orders in line with the company procedure, to include;
- Processing of systems and equipment from receipt of sales order to invoice.
- Management of internal order release documentation
- Management of engineering BOM releases and generation of SAP production orders
- Including Stock management of component returns.
- Generate and manage open sales order status, for UK and subsidiaries, presenting status on monthly Business Operation Review Meetings.
- Management and communication of sales orders, in line with company Master Schedule
- Liaising with accounts department regarding contract payment status
- Direct communication with VA Tech customers, confirming customer order acknowledgements and commercial documentation.
- Liaising with projects department.
- Management of small orders projects holding weekly production meetings with key stakeholders.
- Partaking in customer pre acceptance, regarding shipping schedule and documentation.
- Management and coordination of shipping process. Working within the materials and purchasing department ensuring on time delivery and availability of materials within budgetary limitations
- Expediting Purchase Orders
- Supplier management of activity and negotiations
- Maintaining physical stock levels to ensure materials are in accordance with manufacturing schedule and minimum stock levels
- Management and implementation of Call off Orders and Pricing Agreements
- Communication with intercompany departments on a daily basis
Skills & Experience:
- Developed IT competence and PC Skills including use of SAP & Microsoft Office. 2 years of experience in a similar role and/or supply chain degree
- Demonstrated ability to meet scheduled deadlines.
- Have sound knowledge of mechanical manufacturing processes
- Self-disciplined and accurate approach to order processing
- Good written and oral communication skills. Production focused with a positive and energetic disposition.
- Commercial awareness to achieve purchasing objectives.
- Disciplined and accurate approach to materials movement.
- Proven ability to meet scheduled deadlines.
- Strong negotiation skills.
Qualifications: Qualified to degree level (preferred) or equivalent experience.
Key Attributes:
- Positive, energetic and outgoing disposition.
- Flexible and committed approach, with a desire to meet company objectives
- Flexible manner to adopt new challenges and input from peers and colleagues.
- Self-driven for progressive and continued learning and development.
- Good team working skills and work ethic.
- Keen to accept responsibility and accountability.