Job Details
PRINCIPAL ACCOUNTABILITIES:
- Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders.
- Be familiar with state construction requirements and lien procedures.
- Maintain project documents within the Contract Manager Software, standardized filing system, and server.
- Answer calls from vendors and/or clients.
- Gather and assemble supporting documents for Project Manager, including time cards, visa expense reports, and other necessary documentation.
- Manage project requirements, including cost tracking, as needed.
- Assist with bid running including helping other offices when available.
- Participate in meetings, taking and publishing necessary minutes.
- Process project close out documents.
- Track, manage, and process purchase orders and invoices as necessary.
- Complete all necessary accounts receivable invoicing.
- Some coverage of front desk duties will be included.
- Other general office and clerical duties as needed.
QUALIFICATIONS FOR SUCCESS: - Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
- Basic understanding of necessary accounting principles and processes.
- Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
- Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment.
- Extensive use of Microsoft Office.
- Knowledge of general office procedures, and excellent oral and written communication skills.
- Must have the ability to resolve problems efficiently.
- Proficient in copying/moving files and creating directories in a Windows environment.
- Attention to detail and math skills are essential.