Job Details
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Strategy and Implementation:
Oversee coordination and implementation of core programming and services including Responsible Conduct of Research, External Departmental Reviews, career exploration/diversification, trainee professional development, curriculum review/design, student and faculty training, student award/fellowship coordination.
Participate in development and implementation of new initiatives with the Associate Dean for Research Training, including centralized admissions workflow and community recruitment visits, PhD student funding model, program/trainee evaluation and assessment, student programming, core curriculum, course management oversight, professional skills development, and student wellness.
Manage team, including hiring and onboarding staff and performing annual performance evaluations and goal setting.
Directing team members' ongoing professional development and providing daily operational oversight of team members' progress.
Development and Maintenance of Duke Trainee Tracking Tool (T3). Manage continuing development and implementation, including current and future phases, maintenance of Faculty Research Series, data reporting and delivery to programs.
Oversight of School of Medicine PhD Admissions:
Establish and manage centralized oversight of first-year slot determination, application review process, offer and admit approval workflow, recruitment visits, and matriculation tracking.
Develop and disseminate tools and resources to ensure fair and consistent review processes that allow for evidence- based decision making.
Building partnership w/ TGS Admissions.
Oversee recruitment visit logistics (travel, accommodation, community dinners, communications with recruits)
Partner with OBGE staff and PhD programs to organize and balance community PhD recruitment visits with program-specific events
Oversee SOM PhD program administration, including finances, curriculum, student learning, and program review, including evaluation and assessment processes:
Oversee the development and implementation of robust evaluation and assessment processes and systems for curriculum, student learning, programs, and services; provide oversight of department/program assessment as part of Duke program reappraisals and external reviews, partner with other units to develop information technology applications and databases
Broadly oversee course code management, including RCR/R&R courses, Grant Writing, and Professionalism courses as well as other core curricular elements
Provide broad oversight for development Peer Mentoring Resources: co-supervise Administrative Fellow tasked with developing Professionalism Course, mentor trainings, and Peer mentoring network
Management and Leadership of networks that steer programming and training
Develop and implement community events and working groups for Program Administrators, Directors of Graduate Studies, and Directors. Provide updates and reports on relevant topics. Primary point of contact for DGSAs.
Provide onboarding information for new Directors and PhD program administrators in the form of resources, data, and relevant professional development/training opportunities.
Design responses to NIH expectations for programs and direct programming/initiatives stemming from this feedback and collaboration.
Develop and manage biomedical PhD student advisory group and programs/initiatives
Provide comprehensive data rich reporting to SoM leadership on topics relevant to graduate education.
Work closely with the Associate Dean for Research Training to develop and implement new programs and initiatives to enhance the graduate training experience, recruiting efforts, and training outcomes.
Liaise with the Graduate School and School of Medicine on general policies, admissions, and finances for graduate programs administered in the School of Medicine.
Liaise with NIH regarding policies governing graduate training and NIH grant funding opportunities. Attend relevant biomedical education/training conferences and NIH meetings; provide summary reports of national trends and best practices to departments and programs.
Supervision of Communications:
Broadly oversee communications strategy, working with OBGE staff and Duke News and Communications team to disseminate news, events, opportunities/deadlines, student and faculty honors/awards and achievements to relevant audiences through periodic communications, regular newsletters, and website.
Management of Finances :
Monitor budget and spending, supervise budget development for units reporting to the Associate Dean for Research Training, including various interdisciplinary graduate programs, oversee graduate student backstop support by School of Medicine, approve relevant expenditures according to the office workflow process.
Data management/analysis :
Oversee biomedical graduate program data, including annual advisor data reporting
Collaborate with various Duke data management teams, including SoM Assistant Dean of Budget and Finance, The Graduate School, and to create new data query/request workflows
Oversee Awards and Fellowships Provide oversight of Senior Program Coordinator management of administered awards, including Professional Development Award, 1st and 2nd year Dean's Scholars / DARE, and OBGE Administrative Fellowship.
Perform other related duties incidental to the work described herein.
Education:
Work requires communications, analytical and organization skills generally acquired through completion of a bachelor's degree program. Master's degree or higher in a related field is preferred.
Experience:
Work requires six years' experience in continuing education, curriculum development, counseling or other related higher education, administrative management or business capacity to acquire skills necessary to assist in planning, directing and coordinating various activities associated with educational counseling and the development of a variety of seminars, conferences, workshops and short courses. Experience in the biomedical education field is preferred.
Additional Skills:
Intermediate skills in Microsoft Office applications; experience in or ability to learn administrative and database systems (SAP R/3, Peopleware, etc.). The ability to communicate effectively with diverse individuals at all levels of the School of Medicine. Leadership and negotiation experience is preferred.
Minimum Qualifications
Education
Work requires communications, analytical and organization skills generally acquired through completion of a bachelor's degree program. Master's degree in a related field preferred.
Experience
Work requires six years' experience in continuing education, curriculumdevelopment, counseling or other related higher education, administrative management or business capacity in order to acquire skills necessary to assist in planning, directing and coordinating various activities associated with educational counseling andthe development of a variety of seminars, conferences, workshops and short courses.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.