Job Details
Under the assigned supervisor, this position manages office operations and administrative activities in Charleston, IL and Champaign, IL.
Required Qualifications :
- High School Diploma or GED Equivalent required
- 2 years experience in office work preferred
Essential Duties and Responsibilities - Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings
- Attends and participates in meetings; may take, transcribe and distribute as directed
- Collects, opens, date stamps, and distributes all incoming mail; initiates and/or transmits inter-office memos and notices
- Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers
- Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled maintains electronic and paper filing systems
- Processes and date stamps all invoices in a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices
- Receives, reviews and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality
- Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information
- Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.)
- Assists with any special projects that require significant organization and administrative support
- Duties require initiative, judgment, and knowledge of internal policies, practices, and organization
- Ensures that all personnel paperwork is completed correctly and submitted within established timeframes
- Orders materials, supplies, equipment, etc. upon authorized approval
- Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff
- Provides program, classroom, and/or center staffing support as needed.
- Responsible for the petty cash box(es), all petty cash requests, and the reconciliation of the petty cash box
- Provides direct support to the DOP to assist with personnel, new hires, and onsite communication
- Will train new Administrative Office Assistant I or II hired or promoted
- Performs other related duties as assigned
ONE HOPE UNITED VALUES:- Do the Right Thing | We serve the best interest of our clients and staff. We act mindfully and responsibly, honoring our commitments. We're willing to challenge the status quo.
- Fully Contribute | We bring our presence, passion, and ideas to every interaction, and we respect differing views and backgrounds so that others can do the same.
- Empower One Another |We collaborate with, care for, and encourage each other toward greater impact, treating everyone with dignity and respect
- Turn Hope into Action | We believe in the resiliency of the human spirit. We advocate for those in need and do what it takes to build a better future for all.
- Seek Impact Every Day | We make things happen, and make them count. We leverage all our resources and make data-informed decisions for maximum, sustainable results.
- Always Keep Improving | We pursue excellence in an atmosphere of innovation. We embrace change, take prudent risks, learn from failure, and recognize success.
We Invest In You- Tuition reimbursement up to $2500 per year
- Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually
- Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options
- Agency paid life up to $50K based on salary
- Voluntary Supplemental Life for Employee, Spouse, and Child(ren)
- Voluntary Legal Plans
- Agency paid long term after 1 year of employment
- Enterprise Fleet car availability for high mileage drivers
- Career ladders, professional development, and promotion opportunities
A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us?- 800 talented professionals strong, serving 10,000 children and families in Illinois, Missouri and Florida
- Fiscally stable, $80 Million agency strong since 1895
- Energetic leadership and a rich community of support
One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace.
In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.#INDCBFS2