Job Details
Join our client, an outstanding digital agency committed to helping companies achieve success. As the Executive Assistant, you will work as a pivotal extension of the business development team. This role entails providing administrative support to the Co-CEO while also actively contributing to business development efforts and project coordination. The ideal candidate will possess strong organizational skills, a results-oriented mindset, and the ability to manage schedules, arrange meetings, coordinate events, and handle various administrative and project-related tasks. The successful candidate will work autonomously to execute business development initiatives, manage small-scale projects, and ensure timely and high-quality deliverables.
Responsibilities
- Work with the Co-CEO and business development team to provide administrative support across various tasks, with a core focus on supporting sales activities.
- Facilitate the execution of meetings and other events by handling scheduling, agenda preparation, minute-taking, and comprehensive documentation, including the dissemination of necessary follow-ups.
- Monitor and follow up on the outcome of proposals with the pitch lead and update trackers accordingly.
- Own and distribute weekly status reports for all business development activities and prospects.
- Assist with the preparation of materials for weekly stand-up meetings and quarterly business reviews.
- Create and maintain client databases and mail lists.
- Assist with the coordination of tradeshows and conferences.
- Help manage the business development team budget.
- Build and maintain relationships with internal/external stakeholders, staff, clients, vendors, and partners.
- Anticipate and resolve issues proactively, demonstrating problem-solving skills and resourcefulness.
- Collaborate effectively with other administrative staff and departments to ensure seamless operations and communication within the organization.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Ideal Experience
- Bachelor's degree preferred, with 3-5 years of experience
- Proven experience as an administrative assistant, project coordinator, or similar role.
- Strong organizational and time-management skills.
- Ability to multitask and problem solve, working independently in a fast-paced environment.
- Proficiency with online collaboration tools (Google Drive or Microsoft 365), proficiency with Word and Excel, and experience with project management software or CRM software is a bonus.
- Excellent written and verbal communication abilities.
- Ability to act with integrity, professionalism, and confidentiality.
- Flexibility to adapt to changing priorities and deadlines.
- Experience in a design, marketing, digital agency, or similar creative environment is preferred.
- Experience in business development or sales teams is preferred.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.