Job Details
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake county, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
The Accounting Service Center Accounting Analyst supports the accounting and payroll processing services to parishes and schools within the Accounting Service Center (ASC) in accordance with Archdiocesan policies and guidelines under the direction of the ASC Accountant / Supervisor.
Responsibilities
Handles all bookkeeping functions including but not limited to:
Financial Management:
- Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
- Processes cash receipts, records/posts deposits
- Posts wire transfers, ACH and credit card transactions
- Posts payroll journal entries
- Assists with monthly, quarterly and annual journal entries
- Support reconciling non-operating checking and saving accounts monthly
- Support monthly reconciliations of balance sheet accounts
- Maintain tax information for vendors, and send out required tax forms within the required deadlines
- Work with the Accountant / Supervisor to report Open Items to, Pastor, Principal, and appropriate key members on a regular basis
- Assists with preparing materials for Finance council meetings
- Provides reports and guidance around financial health of parish and school operations
Payroll Administration:- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments
- Collect and enter employee data, such as personal information, pay rates, taxes, voluntary deductions, and Human Resources required data, into the IOI payroll provider system
- Analyze time sheets summaries, and enter and transmit payroll data into the IOI payroll provider system
- Ensure approval of payroll information by Pastor and/or Operations Director/Business Manager prior to payroll submission
General:- Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
- Ensures proper internal controls are in place and followed
- Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
- Utilizes Archdiocesan Best Practices
- Perform other responsibilities as assigned by ASC Accountant / Supervisor