Human Resources Assistant

Job Details

Salary: $44,194.00 - $50,654.00 Annually

Location : Tucson, AZ

Job Type: Full-Time

Job Number: 24-32

Department: Consolidated Administrative Services

Division: Tucson Division

Opening Date: 05/20/2024

Closing Date: Continuous

Introduction and Representative Duties

*This position is open until filled with preference given to applications received by June 9, 2024, at 5:00 pm.

INTRODUCTION

The United States District Court, District of Arizona is seeking a Human Resources Assistant in the Tucson location. This position is part of a Consolidated Human Resources Division and reports to the Human Resources Director. The incumbent's responsibilities include providing human resources services to the U.S. District Court, U.S. Probation Office, and U.S. Pretrial Services Office in the District of Arizona. The Consolidated HR Division provides services to both law enforcement and non-law enforcement covered positions.

REPRESENTATIVE DUTIES

• Assists with processing a variety of human resources and payroll actions, such as appointments, promotions, separations, etc.
• Processes workers' compensation claims.
• Gathers data for required reports, such as telework, fair employment practices, and workers' compensation.
• Supports the recruitment process, including preparing and distributing announcements, coordinating interviews, and conducting reference checks. Reviews applications for completeness and determines if applicants meet minimum qualification requirements.
• Assists in administering background and investigations checks, employment tests, and issuing credentials and building access cards. Assists with new employee orientation, ensuring proper completion of new hire paperwork.
• Supports the processing of Judicial Externs with background checks, scheduling onboarding meetings, and maintaining associated records.
• Maintains and monitors human resources records, including payroll, leave and time keeping records using Human Resource Management Information System (HRMIS), adhering to national and court guidelines for multiple court units.
• Tracks and enters time sensitive data, such as employees' date of promotion, performance evaluations, and step increases for multiple court units.
• Assists with benefits program coordination including maintaining and distributing benefits materials, processing forms, addressing routine benefits questions and resolving benefits issues for multiple court units.
• Coordinates human resources related events including the annual health fair.
• Communicates human resources policy information.
• Assists with coordination and delivery of HR related programs for multiple court units by assisting with preparing materials and resources, and scheduling resources (e.g., meeting rooms, web-based resources, etc.).
• Assist with training activities within the court unit, such as maintaining training records, assisting with preparing materials and resources, and scheduling resources.
• Occasional travel to divisional offices.

Occupational Information

QUALIFICATIONS

• Requires at least on year of specialized experience that is equivalent to work performed at the CL 23.
• Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations and practices of human resources administration and involved the routine use of automated human resources systems.
• Experience with human resources procedures and practices as they relate to human resources management and processing related paperwork and transactions.
• Education may not be substituted for specialized experience.
• The incumbent must be able to handle confidential matters professionally.

PREFERRED QUALIFICATIONS

• Bachelor's degree from an accredited college/university in a field of academic study such as human resources, psychology, sociology, human relations, business or public administration.
• Preference will be give to applicants who have one or more years of Federal Judiciary human resources experience.

How to Apply

Go to our web site: to submit an on-line application and attach the following:

• Cover letter that supports your work experience as it relates to this position;
• Resume that includes complete work and salary history, and education;
• Three professional references,
• Your two most recent performance evaluations (strongly preferred). Letters of recommendation may be substituted if no evaluations are available.

Attachments should be submitted as Microsoft Word or Adobe Acrobat .pdf documents. Other formats (ex. JPEG) are not acceptable.

Applications will be considered complete when the online application and all required attachments in the proper format are received in the Human Resources Division. Applications and/or attachments received after the closing date may not be considered.

Applicant Information

• The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.
• Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under "Excepted Appointments" and are considered "at will" employees (except for probation officers who may be removed for cause). Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.
• The initial appointment to this position is provisional pending the successful completion of the required fingerprint and background investigations. The U.S. District Court is drug-free workplace and the applicant selected will also be required to participate in a drug screening and background test prior to employment.
• Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
• Participation in the interview process will be at the applicant's own expense and relocation expenses will not be provided.
• The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit).
• Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below. Under 8 U.S.C. 1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

Judicial employees are entitled to standard federal benefits, such as paid vacation and sick leave, 11 paid holidays, and retirement benefits to include a defined benefit program (4.4% of gross pay) and a 401(k) styled program known as the Thrift Savings Plan (TSP), which provides an immediate government match of up to 5%.

Optional benefits include health and life insurance, long-term care insurance, dental and vision insurance, and a Flexible Benefits Program offering medical and dependent care reimbursement. Additionally, we offer flexible work schedules and an in-house fitness facility.

01

I understand that my resume is REQUIRED to be considered for this position. I have attached a full copy of my resume separate from the application.

• Yes
• No

02

I understand a cover letter that supports my work experience is REQUIRED with my application. I have attached a cover letter to my application.

• Yes
• No

03

I understand that in order to be considered for the position, I must provide my two most recent performance evaluations; I understand letters of recommendation maybe substituted if evaluations are not available and one should be from a current or recent supervisor. I have attached or included my two most recent performance evaluations/letters of recommendation with the application.

• Yes
• No

04

I understand that three professional references are required for consideration for this position. I have attached the three professional references to my application.

• Yes
• No

05

I understand that my application may not be reviewed further by the hiring panel until all required documents have been submitted.

• Yes
• No

06

Where did you hear about this opening?

Required Question

 U.S. District Court - District of Arizona

 06/15/2024

 Phoenix,AZ