Job Details
ADMINISTRATIVE/HR COORDINATOR JOB DESCRIPTION
As an Administrative/HR Coordinator, you will play a crucial role in the recruitment and onboarding processes, ensuring the seamless integration of new hires into our organization. This position requires a detail-oriented individual with excellent organizational, communication, and problem-solving skills. Successful candidates should be proactive, resourceful, and able to thrive in a dynamic work environment. If you are passionate about HR and administration, and possess the skills outlined above, we encourage you to apply. Your responsibilities will include, but are not limited to:
Recruitment and Interview Process:
- Conducting interviews with potential hires.
- Managing inquiries from individuals interested in mentoring or companionship, responding promptly, and scheduling interviews.
- Evaluating candidates to determine their suitability for both clientele and company values.
Onboarding Process:
- Communicating the multi-step onboarding process to new hires.
- Timely distribution of onboarding paperwork and ensuring completion accuracy.
- Maintaining an updated and organized shared Google sheet to keep HR informed of the hiring process status.
Paperwork and Documentation:
- Thoroughly reviewing onboarding paperwork, especially tax and bank information, to prevent errors that may impact tax compliance.
- Overseeing account setup and ensuring proper instructions are provided, including the immediate setup of Two-Factor Authentication (2FA).
System Operations:
- Developing a deep understanding of internal systems and guiding others on system navigation.
- Troubleshooting technical issues related to Gmail, Camden App, Zoom, and Paychex.
- Assisting employees in accurately logging time, mileage, and other relevant information.
Communication and Support:
- Responding to employee inquiries about company operations, communication channels, and role responsibilities.
- Collaborating with Company Leadership on various tasks as required.
- Reaching out to mentors/companions to assess availability and compatibility with clients.
Day-to-Day Operations:
- Managing miscellaneous daily tasks that arise.
- Familiarity with mentors, companions, and case managers, including their demeanor, strengths, personality, and experience.
- Staying up-to-date with backend operations through active participation in Admin/HR threads and team chats.