Job Details
Green Key is seeking an experienced Chief of Staff/Executive Assistant to support a Chief Financial Officer. The successful candidate will have at least five years of relevant experience, a track record of strong performance, as well as be highly organized, professional, and proactive. He/she will have an Associates or Bachelor s degree in a related field.
Responsibilities:
Provide operational, logistical, and administrative support to an executive, acting as a thoughtful and collaborative partner to help advance executive and departmental goals
Understand and support the executive priorities and effective time allocation by managing the calendar of appointments, booking and maintaining travel itineraries, and coordinating related arrangements
Exhibit a high level of client focus, serving as a courteous and professional point of contact and a positive representative of both the executive and the company
Help plan and prepare for both internal and external meetings and calls, including preparing background information as well as draft agendas, pre-read materials, presentations, or other materials; help track meeting notes and action items to ensure appropriate follow-through and accountability
Draft correspondence or other communications to support timely follow-up on requests or priorities
Manage and monitor departmental budgets, review monthly spending reports, forecast future spending, and prepare and process executive expense reports;
Help manage executive and department workflow and processes, including identifying and implementing opportunities for improved efficiency and effectiveness
Coordinate special projects that support department and company priorities
Manage multiple projects simultaneously and perform other duties as the business or executive priorities dictate.
Qualifications:
Associates or Bachelor s degree in a related field
Five+ years of relevant experience, supporting senior executives
Demonstrated ability to think and act proactively to anticipate the needs of executives
Strong planning and organizational skills, as evidenced by successful project and process management as well as the ability to track and manage various requests, action items, and other priorities
Attention to detail and the ability to develop documents, plans, or presentations that are complete, concise, and accurate
Ability to analyze and interpret both qualitative and quantitative information, and to identify relevant issues
High level of professionalism, client focus, diplomacy, and ease when interacting with various internal and external stakeholders, including company executives, clients, partners, business leaders, public officials, and community leaders
Flexibility and willingness to provide support to other projects and/or parts of the company
Ability to maintain discretion and confidentiality in all aspects of job responsibilities
Must be advanced in Microsoft Office applications