Job Details
Front Desk/Reception* Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.* Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.* Maintain a safe and clean working environment in conjunction with Janitorial staff.* Maintain reception area in neat and orderly condition.* Assist office and executive support team as requested with various tasks and projects.* Access property management portals to report office related issues.* Coordinate new/existing building badges via the building portal* Assist in the coordination of building activities.* Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.* Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.* Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.* Coordinate catering for large meetings and events when assistance is requested.* Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.Caf /Wellness Room* Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.* Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.* Assistance in the coordination of social events in caf and holiday decorations.* Manage Wellness Room utilization and supplies.Mailroom/Copy Room* Receive and deliver mail, log packages and process deliveries.* Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members' request.* Monitor printers and copiers for paper and toner* Order common office supplies for copy rooms (not department specific supplies).Qualifications - Education & Experience* High School Diploma or GED required* Min. 3 years of related front desk, admin., mailroom experience requiredQualifications - Other Skills, Abilities, Knowledge* Intermediate (i.e. Word, Excel, Outlook)* Communication* Dependability* Organization* Multitasking* Prioritizing* Exceptional Customer Service Attitude