Job Details
We are seeking a diligent and detail-oriented Legal Support Specialist to join our team. This role offers a full-time opportunity to contribute to our dynamic legal teams, providing comprehensive support and playing a key role in our operations.
Position Summary: The Legal Support Specialist will be responsible for managing legal documentation and providing extensive administrative support to our legal teams.
Key Responsibilities:
- Maintain and organize legal client files, both in paper and electronic formats, including updating binders and filing documents.
- Coordinate the transfer of incoming and outgoing files, including management of off-site storage.
- Assist in maintaining digital workspaces and managing email correspondence for attorneys.
- Handle multiple phone lines, conveying messages accurately and answering routine queries.
- Provide support in drafting, typing, scanning, and photocopying legal documents.
- Manage time entries, calendar schedules, and prepare reports and agendas for multiple attorneys.
- Offer backup support to other Legal Support Specialists and participate in additional department activities as needed.
Skills & Competencies:
- Exceptional client service skills, aiming to meet and exceed expectations.
- Highly analytical and problem-solving mindset with strong follow-up and initiative-taking capabilities.
- Excellent organizational and time management skills, capable of managing multiple priorities under pressure.
- Strong interpersonal and communication skills, capable of working collaboratively and building rapport with team members.
- Proficient in Microsoft Office Suite and capable of quickly adapting to new software.
Qualifications:
- A minimum of five years of experience as a legal secretary in a business law environment.
- Familiarity with public finance practice, its clientele, and related resources.
- College degree or equivalent educational background.
This position offers competitive compensation, an excellent benefits package, and the opportunity to work within a globally recognized law firm committed to professional growth and development.