Job Details
Description
At With Heart Coaching, we're on a mission to make life coaching accessible to all individuals. We believe in empowering people to embrace happiness, healthiness, and human connection through coaching, community, and continuous growth. Our vision is a world where everyone can thrive, supported by specialized programming tailored for professionals and entrepreneurs. We're dedicated to helping our clients become 1% better every single day.
Are you an experienced individual who thrives on achievement and is fueled by the satisfaction of doing a spectacular job? We are seeking a Chief of Staff to work directly with our dynamic executive, bringing your organizational prowess, service orientation, and unwavering commitment to excellence. As the Chief of Staff, you will manage all aspects of our executive's life and administrative needs. From coordinating meetings to handling client billing and managing household affairs, you will play a pivotal role in ensuring smooth operations and enabling our executive's success.
Compensation and Benefits:
- Salary: $60,000 - $65,000
- Possible Health Stipend
- Paid Time Off (PTO)
- Opportunities for growth and leadership development
Responsibilities Manage the current virtual assistant on staff
Serve as the Team Tech Coordinator
Handle client billing and invoicing
Assist in preparing client contracts, forms, and communications
Coordinate group coaching sessions and classes
Maintain databases and facilitate communication
Coordinate executive meetings and capture notes
Travel with the CEO as needed
Manage household affairs and vendor relationships
Conduct light bookkeeping and tax preparation
Coordinate travel arrangements and calendar management
Provide support across various business ventures
Collaborate with the CEO on strategic initiatives
Qualifications Willingness to travel with the executive at least once a month (expenses paid for)
Demonstrated ability to maintain confidentiality and discretion
Excellent written and verbal communication skills
Results-oriented with a proactive approach to problem-solving
Ambitious with a track record of success
Strong organizational skills and attention to detail
Proficiency in QuickBooks and bookkeeping practices
Ability to work independently with limited supervision
Reliability, dependability, and honesty
Commitment to completing projects and tasks with excellence