Job Details
**Contract Support Specialist**
** **Location:** Washington, District of Columbia, United States**
Requisition Number 4477 Contract Support Specialist
Washington, DC, USA Req #4477
Tuesday, February 1, 2022
**Summary**
All Native Group is seeking a Contract Support Specialist to provide cradle-to-grave acquisition support to the Bureau of Medical Services (MED). The Department of State's (Department's) Office of Acquisitions Management (AQM) manages, plans, and directs the Department's acquisition programs and executes contractual activities in support of the Department's program offices. AQM is staffed by Contracting Officers/Specialists who provide the full range of contract services. As relevant to this position description, MED serves as the program office.
MED is responsible for initiating procurement requests to AQM to prepare and execute contracts. The purpose of this position is to provide program and acquisition support services to MED as part of the General Services (GS) Division, serving as the central focal point for MED's acquisitions. These acquisitions consist of both professional services and supplies/equipment. The candidate shall deliver exceptional and timely acquisition business solutions to enable MED to achieve its mission, and to provide the Government with information, recommendations, processes, tools, and analysis in a constantly changing, fast-paced environment.
**Essential Functions**
The Contract Support Specialist shall provide the following acquisition planning (i.e., pre-award) and contract administration (i.e., post-award) support services:
**Pre-award:**
* Draft milestones that consider associated program/project milestones and AQM's established Procurement Action Lead Time (PALT)
* Recommend the appropriate strategy, including the procurement strategy, (i.e., competitive or sole source) contract vehicle, and contract type, in consideration of the requirement needs and when they are needed
* Proactively engage requirements owners to ensure requirements are clearly understood, planned, and required processes are begun early enough to ensure timely submission to AQM
* Draft all pre-award documents, including requirements documents (i.e., Section C) (e.g., Statement of Work- SOW, Performance Work Statement- PWS); Acquisition Plans; Justifications for Approval (J&A) (if needed); Quality Assurance Surveillance Plans (QASP), including performance standards that follows the SMART template; Source Selection Plans; and Independent Government Cost Estimates (IGCE)
* Perform market research and draft accompanying Market Research Report that thorough analyzes findings and recommends a contract vehicle
* Draft any relevant Request for Proposal (RFP) or Request for Quote (RFQ) Sections, such as Sections L and M
* Interpret and implement guidance based on FAR, Government Accountability Office (GAO), and Departmental and legislative mandates
**Post-award:**
* Track and monitor obligated funding and determine if additional funds need to be obligated
* Track and monitor the period of performance and determine when an option needs to be exercised or pre-award activities need to commence
* Draft all contract administration documents, such as J&As, cost estimates, and procurement summaries
* Support post-award conferences (i.e., kickoff meetings) by coordinating with the contractor, preparing kickoff slides, and inviting the appropriate stakeholders
* Support MED CORs with potential modifications
* Ensure MED does not encounter a lapse in service due to limited funding or period of performance
* Regardless of the acquisition phase, the Contact Support Specialist shall:
* Proficiently articulate acquisition policies, processes, and procedures
* Conduct actions in a timely manner, in accordance with statutory, regulatory, and policy requirements, and reflect the mission needs of MED
* MED's requirements are well represented and captured throughout all procurement documents
* Work with MED's Budget Division to ensure sufficient funding exists for procurement actions
**Competencies**
* Strong organizational, interpersonal, communication, writing, and analytical skills to effectively interact with program and contracting officials
* Attention to detail, high standards of excellence and commitment to perform and successfully execute all activities
**Supervisory Responsibility**
* None required for this position
**Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
**Physical Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
* Must be able to remain in a stationary position 75% of the time.
* Occasionally moves about inside the office to access file cabinets, office machinery, etc.
* Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
* Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
* Frequently moves standard office equipment up to 25 pounds.
* Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
**Position Type/Expected Hours of Work**
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
**Travel**
Travel is primarily local during the business day, although some out of the area travel and overnight may be expected.
**Experience**
* Six (6) years of experience conducting federal acquisition activities (either program office or contract office) and/or relevant education
* Experience preparing federal acquisition packages, to include drafting SOWs, PWSs, IGCEs, funding requisition documents, and evaluation criteria
**Education**
* Bachelor's degree in business administration or similar desired
**Additional Eligibility Qualifications**
* FAC-C Level II/III or FAC-COR Level II/III or equivalent
**Security Clearance**
A Secret clearance is required top secret preferred
**AAP/EEO Statement**
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
**Other Duties**
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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Other details
* Job Family Contracts, Procurement, Legal & Proposal Services
* Pay Type Salary