Job Details
Event Production Coordinator
Reports To: Producers
Location: Anaheim, CA 92805
Pay: $25.00 - $30.00 per hour
Benefits: 401(k), Health & Dental Insurance, Paid Time Off, and more
Supplemental Pay: Bonus & Commission Pay
Schedule: 8-hour shift
Education: High school diploma or equivalent (Preferred)
Experience: 2+ years of event production experience
This role is hybrid (3 days a week onsite in Anaheim, 2 days work from home)
Summary:
Are you driven by the thrill of creating unforgettable events and looking to make your mark in the event industry? Join our client, a leader in experiential and award-winning productions, as an Event Production Coordinator. In this role, you'll contribute to the creation of groundbreaking events while supporting our senior team members. If you're organized, innovative, and a team player eager to jump in and provide exceptional event support, we'd love to meet you!
Key Responsibilities:
- Daily Support: Provide crucial assistance to senior team members in various tasks, including:
- Scheduling, invoice processing, and data entry.
- Building presentations, managing expense reports, and maintaining data integrity.
- Cross-Functional Communication: Ensure seamless coordination between front of house and the shop floor.
- Creative Process Assistance: Collaborate with the creative team to research and confirm creative elements for proposals.
- RFP & Production Management:
- Manage deadlines and deliverables for RFP responses and event production.
- Oversee assistants and ensure adherence to project timelines.
- Follow up on deliverables for Producers and clients.
- Event Logistics Support:
- Assist with on-site or virtual event logistics and build production timelines.
- Track deliveries, research experience enhancement opportunities, and manage event details.
- Production & Budget Management:
- Attend production meetings, manage production schedules, and oversee pre-production logistics.
- Maintain accurate vendor records and manage project budgets, ensuring all production elements align with the given budget.
- Review expense grids for accuracy and completeness before submitting them to Producers.
- Trend Research & Development: Stay updated on the latest event industry trends, technology, and platforms.
- Team Leadership & Management: Guide junior team members and maintain effective working relationships with vendors.
Skills & Expectations:
- Strong organizational skills and ability to multi-task in a fast-paced environment.
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook) and Google Workspace.
- Basic technical production skills are desirable.
- Excellent communication skills, both written and verbal.
- Demonstrated project management and leadership abilities.
- Willingness to travel up to 50% and lift 25 lbs or more.
Education & Experience Requirements:
- 2+ years of hands-on event production experience.
- Experience with experiential event marketing at an agency or brand is a plus!
- Proven track record of managing successful events and examples of past work.
Benefits:
- 401(k) Plan & Matching
- Flexible Spending Account
- Health, Dental, and Vision Insurance
- Paid Time Off
- Retirement Plan
Supplemental Pay:
Work Environment & Physical Demands:
- Regularly stand, sit, and walk for up to 8 hours daily.
- Use hands and arms frequently.
- Lift up to 25 lbs regularly.
- Work in moderate noise environments and exposure to the elements.
If you're ready to embark on a thrilling career journey and create incredible events with a passionate team, we want to hear from you!