Accounting Assistant

Job Details

Salary: $55,225.00 - $65,404.00 Annually

Location : Spokane, WA

Job Type: Regular, Full-Time

Job Number: 1900281

Division: Operations and Technical Services

Department: Internal Business Services

Opening Date: 05/07/2024

Closing Date: 5/31/2024 12:00 PM Pacific

Purpose Statement

The job of Accounting Assistant is done for the purpose of performing a variety of financial activities in all funds including recording, updating, and reconciling fiscal information, providing instructions and accounting support to other personnel in accordance with established fiscal practices and mandated requirements, providing support to the agency's director of Business Services, and the accurate processing of accounts receivable and payable.

This position is anticipated to start on July 1, 2024.
Functions

• Assists and supports the director of Business Services with various tasks for the purpose of ensuring the Business Office runs in an efficient manner.
• Completes assigned activities and/or projects (e.g. audit, receivables, refunds, summary agreements, WC/UN/CA Coop support, payment of vendor invoices, process of agency purchasing card statements, process and monitor inventory, assist with month-end and year-end process, facilities department support, school financial services support, webpage administration etc.) for the purpose of ensuring department and program activities comply with established financial, legal, and/or administrative requirements.
• Informs a variety of individuals about policy and procedural requirements (e.g. vendors, contractors, ESD and servicing district personnel, etc.) for the purpose of explaining requirements for completing transactions, taking appropriate action, and/or complying with established fiscal guidelines.
• Maintains a wide variety of fiscal information, files, and records (manual and computerized) (e.g. invoices, purchase orders, receipts, bank statements, etc.) for the purpose of documenting activities, providing information, and an up-to-date reference and audit trail.
• Monitors account balances and related financial activity (e.g. open purchase orders, grants, invoicing, refunds etc.) for the purpose of ensuring that allocations are accurate, billings, expenses are within contract limits, and/or fiscal practices are followed.
• Prepares a variety of written materials (e.g. reconciliations, reports, procedures, transmittals, rosters, etc.) for the purpose of documenting and analyzing activities, providing written reference, conveying information, and/or complying with mandated requirements.
• Processes and analyzes a variety of fiscal information (e.g. invoices, purchase orders, requisitions, reimbursements, grant receivables/payables, etc.) for the purpose of updating information and/or verifying/initiating final action in compliance with accounting procedures and agency policies.
• Reconciles account balances for the purpose of maintaining accurate records, monitoring agency assets, and complying with fiscal policy and practice.
• Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and complying with mandated requirements.
• Responds to inquiries (verbal and written) from a variety of sources (e.g. agency employees, customers, auditors, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Assists external auditors for the purpose of providing required information and coordinating necessary project activities.
• Assists other personnel and departments as may be required for the purpose of ensuring an efficient and effective work environment.
• Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include:

• operating standard office equipment including pertinent software applications,
• preparing and maintaining accurate records,
• performing accounting procedures, and
• creating and maintaining multiple data bases.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and ratios, read technical information, compose a variety of documents, facilitate group discussions, and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes:

• accounting/bookkeeping principles.

ABILITY is required to schedule activities, routinely gather, collate, and classify data, and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances, work with data utilizing defined but different processes, and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and groups and work with data of varied types and or purposes. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation and problem solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include:

• communicating with diverse groups,
• maintaining confidentiality,
• meeting deadlines and schedules,
• setting priorities, and
• working with detailed information/data.

General Requirements

Responsibility

Responsibilities include working under limited supervision following standardized practices and methods, leading, guiding, and coordinating others, and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the agency's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience

Job-related experience is required. Full-charge bookkeeping experience preferred.

Education

High school diploma or equivalent required. Post-K-12 education preferred.

Required Testing

Pre-employment proficiency test may be required.

To be considered for this position, the following documents must be submitted. Incomplete applications will not be screened.

• Online application
• Cover Letter
• Resume
• One professional letter of recommendation
• Transcripts (if applicable)

NEWESD 101 is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained guide dog or service animal in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. NEWESD 101 complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the human services office. *ADA, Affirmative Action, Title VII, Title IX Officer - Michelle Powers, 509.###.####* *504 Officer - Darren Nelson, 509.###.####*

You are eligible for SEBB health benefits if NEWESD 101 anticipates you will work at least 630 hours per school year (September 1 through August 31). Your SEBB benefits include:

• Medical insurance - Medical insurance is optional. Employees who carry medical insurance will have a monthly out-of-pocket cost. Employees have the option to cover their family/dependents on medical insurance.
• Dental insurance - Dental insurance is mandatory and free to the employee and their family/dependents.
• Vision insurance - Vision insurance is mandatory and free to the employee and their family/dependents.
• Life and accidental death and dismemberment insurance - Basic life insurance is mandatory, and a $35,000 policy is free to the employee. The employee has the option to purchase additional life insurance.
• Long-term disability insurance - Basic long-term disability insurance is mandatory and is free to the employee. The employee has the option to purchase additional long-term disability insurance.

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Employees have the option to enroll in a flexible spending account.

Participation in School Employees Retirement System is mandatory if your position is eligible. Your position is eligible if:

• the position ever requires at least 70 hours of compensated employment in a month, and
• the position requires at least five months of 70 or more hours of compensated employment per month during a 12-month period, and
• the position is expected to require at least five months of at least 70 hours for two consecutive years.

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Employees may also contribute to a deferred compensation account (457 plan) or a tax-sheltered annuity (403(b) plan).

NEWESD 101 offers the following additional benefits. Some benefits may be prorated based on the employee's work schedule:

• Sick leave
• Vacation leave (not applicable to positions that do not work year-around)
• Bereavement and critical illness leave
• Jury duty leave
• Military leave
• Parental leave
• Emergency leave
• Paid holidays, including one personal holiday per year

 NorthEast Washington Educational Service District

 06/01/2024

 Spokane,WA