Job Details
Lead Financial Analyst Lease Administration
The successful applicant will have a role within the Shared Services team focused on managing the Company s lease portfolio. Primary responsibilities currently include communicating with landlords, our third-party lease administration service providers, and the Real Estate & Legal teams. The applicant should possess the ability and confidence to work well with a broad range of stakeholders, internally and externally to ensure there are no issues that put our leased properties at risk. Lease administration experience is especially useful.
Core Responsibilities:
- Collaborate with third-party lease administration provider to ensure all information abstracted into our lease administration system is aligned to the executed document
- Review and approve all monthly rent payments for 300+ individual lease agreements, including understanding and explaining month-over-month fluctuations
- Track, record, and follow up on payments due to BJ s Wholesale Club, Inc. from subleased properties
- Maintain working relationships with landlords and property occupants
- Partner with Real Estate, Facilities, Risk, Legal and other internal departments as needed to resolve rent and other landlord-tenant issues
- Respond to internal and external audit requests regarding key lease admin controls, including reconciliations and rent batch approvals
- Perform research, such as reviewing payment histories, to resolve questions, concerns, or discrepancies that are raised by landlords, our third-party lease administration provider, or other stakeholders
- Oversee the review of annual landlord CAM reconciliations prepared by third-party lease administration provider, including ensuring timeliness and appropriate responsibility in the case of changes in property ownership
- Track property ownership changes and obtain new ownership documentation to make the necessary changes in relevant Master Data systems
- Perform other duties or projects as necessary in the management of files and the administration of Leases
Qualifications:
- 2 to 5 years of relevant work experience, preferably in Lease Administration
- Degree in Business Administration, Accounting or other business discipline required
- Must be comfortable to manage multiple priorities in a fast-paced, high-volume environment
- Advanced Microsoft Excel skills
- High level of attention to detail
- Excellent organizational skills and multi-tasking abilities (e.g., time management and efficiency)
- Strong analytical skills (e.g., identify and research issues)
- Excellent written, interpersonal, and communication skills
- Self-motivated and results driven
- Ability to work independently and within a team to build relationships and interact effectively with business partners.
- Proficient in MS Office