Job Details
Responsibilities:
1. Event Planning and Coordination:
- Collaborate with the Head of Competitions to develop event concepts, themes, and formats.
- Plan and coordinate all logistical aspects of events, including securing venues and developing comprehensive event timelines and production schedules to ensure smooth execution.
- Liaise with vendors, suppliers, and service providers to negotiate contracts and ensure timely delivery of services and products.
- Coordinate with local authorities and obtain necessary permits and licenses for events.
- Implement and maintain an up-to-date database of contact information for all participating National Federations, including key staff from the National Federation or affiliated Clubs.
2. Participant and Team Coordination:
- Manage participant registration processes, including registration systems and procedures.
- Communicate event details, schedules, and rules to National Federations and assist in resolving inquiries and issues.
- Coordinate teams' schedules, game fixtures, and practice sessions, ensuring fair play and optimal resource utilization.
3. Strategic Implementations and Analysis:
- Assist in developing manuals, implementing marketing strategies, and conducting strategic analysis to generate awareness and interest in basketball events.
- Create compelling event materials, such as brochures, posters, and online content, to effectively communicate event details and maintain a consistent flow of communication with other departments and external stakeholders (i.e., HNA, Event Manuals).
- Coordinate travel needs and requirements with the Referee Department, Events Department, and Youth Development to ensure smooth operations during events and seamless communication.
- Keep accurate records of competition deliveries and maintain an inventory of basketball equipment.
- Assist in Budget Preparations and Tracking (i.e., Events Payment)
4. On-Site Event Execution:
- Oversee event setup, including signage, branding, and equipment placement, to ensure a professional and welcoming atmosphere.
- Manage event staff, volunteers, and contractors, delegating tasks and providing guidance as needed.
- Conduct pre-event briefings and walkthroughs with staff, delegations and volunteers to ensure understanding of roles and responsibilities.
- Monitor event operations throughout events, addressing any issues or concerns promptly and effectively.
- Coordinate award ceremonies and other special activities during events, ensuring a positive experience for all participants.
5. Evaluation and Reporting:
- Conduct post-event evaluations to assess event success, gather feedback from participants, sponsors, and stakeholders, and identify areas for improvement.
- Prepare post-event reports summarizing key metrics, attendance figures, financial performance, and feedback received.
- Analyze event data and insights to inform future event planning and strategy.
- Maintain event records, documentation, and archives for reference and compliance purposes.
- Provide recommendations for future events, incorporating lessons learned and best practices to enhance the overall event experience.
By fulfilling these comprehensive responsibilities, the Basketball Competitions Senior Coordinator will play a crucial role in the successful planning and execution of basketball events, ensuring memorable experiences for all involved stakeholders.
Note: The responsibilities outlined above provide a general overview and may be subject to change based on the organization's evolving needs and specific basketball events.
Education, Experience & Personal Characteristics:
- Bachelor's degree in sports management, event management, or a related field (or equivalent experience).
- Leadership qualities with the ability to motivate and coordinate teams effectively.
- Experience in event planning, coordination, and execution, preferably in the sports industry.
- Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Exceptional communication and interpersonal skills, both written and verbal.
- Fully Bilingual - English and Spanish required, both spoken and written. Please note part of your interview will be conducted in Spanish.
- Strong leadership abilities with the capability to work effectively in a team environment.
- Proficiency in Microsoft Office Suite.
- Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
- Self-motivated, energetic, tenacious with a can-do attitude, willing to accept new challenges, find out-of-the-box solutions, and work without direct supervision.
- Travel (50%)