Job Details
Our client located in Dickson, TN is seeking an Office & Personal Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the Real Estate industry!
The Office & Personal Assistant is a contract-to-hire opportunity with a fully onsite schedule.
Responsibilities:
- Make sure everyone gets announced that comes in office
- Assess tasks and make sure whoever needs to do them is ON THEM and they get completed without micromanaging.
- Compliance, simple audit forms like insurance, smooth operations like all bills are printed and ready for executive to sign
- Handle appointment countdowns
- Deliver executives tax returns to their personal banker
- Finalize paperwork for new website and help get appointments for new branding photos and video for the website
- Help with insurance audit paperwork
- Help with advertising calendar and get dates for mailing
- Help go through mail and handle anything that needs handled with mail.
- Help keep executive organized with leads and upcoming clients in CRM
- Liaison between executive and employees on projects so they stay out of the weeds
- Marketing/Advertising campaigns-help coordinate with Designers
- New Billboard-coordinate with company and designers
- Handle insurance for any vacant personal properties for executive
- Coordinate car repairs, gas in car if needed and maintenance even if with a 3rd party
- Manage any compliance items (this will be within a realistic skillset) like renew executives real estate license online; renew executives Driver License, etc.
- Occasionally help with food or drink if tight appointments
- Oversee larger projects with the team (ordering open house signs, e-ail signature creation on Canva, troubleshooting the printer if needed, adding paper, etc.)
- Help with print media campaigns like newspaper ads, Nfocus and Nashville Business Journal
- Update executives TN. Association of Realtors BIO and Photo
- Update executives company Bio and Photo
- Order gifts for clients and family birthdays etc.
- Plan Work Travel
- Help with executives Passport
- Help with TSA precheck
- Handle State of TN-Unclaimed money
- Handle deposits and light banking when needed
- Help executive keep the office clean, calm in appearance and ON BRAND.
- Order things for executive on Amazon, etc. when needed.
Qualifications:- Organized, efficient
- No drama and works well with others
- Understands URGENCY and how to prioritize tasks
- Does not use their personal phone for personal texts/phone calls unless on breaks or emergent and no personal social media at work.
- Friendly, professional and can thrive in a fast-paced environment and deal with deadlines
- Well-spoken and communicates well in e-mails/written correspondence
- Represents the brand well
- Has no interest in selling real estate
Job Title: Office & Personal Assistant
Opportunity: Contract to Hire
Location: Onsite Dickson
Salary: $25-$33/hr D.O.E.