Job Details
Job Title: Executive Assistant, OCEO
Department: Executive
Supervisor: Executive Operations Manager
FSLA Status: Exempt
Shift: 8:00 a.m. 4:00 p.m. (Hybrid- minimum four days in office)
About Old Republic:
Old Republic International Corporation traces its beginnings back to 1923. Old Republic is one of America s 50 largest shareholder-owned insurance businesses and currently ranks among the Fortune 500 list of the Nation s biggest companies. Old Republic is primarily a commercial lines underwriter serving the insurance needs of a large number of organizations, including many of America s leading industrial and financial services institutions.
Located on Michigan Avenue, in the heart of downtown Chicago ( The Loop ), the Old Republic Building (Headquarters) is close to several public transportation lines and parking locations.
Your Responsibilities:
- Provide administrative and clerical support as directed by Office of the CEO ( OCEO ) executives.
- Assist management with schedule management in Outlook and calls from both internal and external sources.
- Coordinate onsite and/or off-site event and hotel arrangements and facilitate meeting arrangements.
- Schedule travel, process expense reports in Concur, and maintain the attendance calendar.
- Generate correspondence for OCEO executives, including word processing/typing of letters, memos, forms, and the preparation of agendas, labels, table tents, and meeting summaries.
- Greet visitors by phone or in person with exceptional customer service and a positive first impression while providing appropriate directions.
- Complete complex copier and binding projects.
- Manage incoming mail and the inventory of office supplies.
Your Qualifications:
- A minimum of four years experience in an administrative role with prior experience supporting VP-level and C-Suite executives.
- Exceptional customer service skills; professional and friendly disposition.
- Ability to multi-task paired with strong time management skills to meet deadlines.
- Technology savvy with a proficiency with Outlook, Excel, Word, PowerPoint, and Concur/ travel and expense portals.
- Trustworthy and able to handle sensitive information and situations with utmost discretion.
- Experience with onsite and/or off-site event planning and meeting management.
- Excellent organizational skills and the ability to prioritize workload, strong focus on accuracy, attention to detail, and consistency.
- Ability to be flexible in setting priorities and responding to daily workload changes.
- Must be a self-starter who completes work in a thorough manner, works independently with minimal supervision and guidance.
- Demonstrates initiative for additional projects and tasks that are identified by management.
- Excellent written and oral communication skills, including ability to interact with people at all levels within and outside of the organization.
- Strong communication skills on multiple platforms.
- Ability to effectively and professionally present information to management.
Old Republic International ORI is an Equal Opportunity Employer. ORI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.