Job Details
Job Description **Primary Location**
: United States of America-OHIO-Union County-Marysville Compensation : $19.72 Financial Associate -(Business/Cashier Office) 20021543 ( 220001HP ) **Job Duties**
**Who We Are**
Guided by a single mission To reduce recidivism among those we touch, the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
**What We Do**
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work youll ever find with a work family that is second to none!
**This is a reposting... If you applied previously, you must apply again to be considered.**
**The Job Opportunity and Duties**
* Performs data entry chartfield coded Request to Purchases into OAKS. Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers.
* Submits and assigns invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word).
* Prepares local funds for voucher payments.
* Validates all types of vouchers for management approval.
* Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices and prepares vouchers for invoice payments or disbursement of funds, verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts and freight charges.
* Reconciles discrepancies and verifies appropriation sources.
* Matches invoices to delivery receipts and purchase orders.
* Places invoices in recaps, determining total amount of recap and voucher numbers.
* Verifies accuracy of money remitted.
* Forwards invoices to appropriate divisions prior to processing the voucher for approval.
* Obtain all types of receivers through electronic signature approval, email, signed invoices.
* Examines and verifies invoice calculations, delivery receipts and other supporting documentation.
* Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports.
* Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained.
* Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations and vouchers payable.
* Posts receipts and balances accounts on daily/weekly/monthly basis.
* Reconciles internal accounts.
* Verifies management approval of the voucher through OAKS and/or local funds.
* Performs variety of related clerical tasks (e.g., opens and sorts mail and composes and edits correspondence relative to assigned work).
* Maintains files.
* Operates equipment to generate typed reports and correspondence.
* Answers telephone inquiries.
* Greets customers.
* Responds to or refers complaints.
* Answers general inquiries within established guidelines.
* Completes forms (e.g., purchase orders) and inventory levels and activity reports.
* Handles inventory control and asset depreciation.
* Attends meetings and trainings.
* Assists other account clerks as directed by supervisor.
**Qualifications**
Selection devises, proficiency testing and/or assessments may be used to determine if an applicant meets and is proficient in the minimum qualifications for this position.
Completion of associate core program in business administration, accounting, finance or related field.
-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
-Or 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
Knowledge of accounting; applicable state and/or federal laws, rules, procedures and standards governing fiscal operations*; ERP systems* (e.g., OAKS FIN) and/or federal accounting system*; purchasing *; budgeting*. Skill in use of calculator, electronic devices (e.g., computer, tablet, cell phone) and applicable software applications (e.g., spreadsheets, databases, word processing), multi-purpose workcentres; OAKS BI reporting*. Ability to define problems, collect and analyze data, establish facts and draw valid conclusions; prepare and/or edit financial reports, records, and/or correspondence; gather, collate and classify information about data, people or things; collaborate with co-workers on group projects and/or respond to general inquiries from employees, public and government officials.
(*)Developed after employment
**Helpful Tips**
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
Background Check Information **You Also Need to Know**
**The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.**
**Pre-Employment Drug Testing:**
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. "Not applicable to current state employees".
This position may be subject to Federal Alcohol. Tobacco and Firearms (ATF) regulations that prohibit someone to carry, transport, or otherwise possess firearm(s) and/or ammunition from consuming marijuana, including medical marijuana. Medical marijuana is prohibited as a valid medical explanation for a positive drug test for final applicants in this position.
**Pre-Employment Background Investigation:**
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
Individuals u