Administrative Assistant

Job Details

Softek Global Services provides both operations & strategic support to tribal 8(a) & commercial organizations. Our client is a leading provider of construction services committed to delivering exceptional results to their clients. As they continue to expand their operations, they are seeking a dedicated Administrative Assistant to support their Construction Division. This position be Part-Time (Evolving to Full-Time). This is a remote opportunity. Candidate is ideally within driving distance of St. George, Utah for periodic meetings and coordination.

Responsibilities, other duties may be assigned:

• administrative support to the Construction Division, including responding to emails, scheduling appointments, preparing agendas, and coordinating meetings.
• in notetaking during meetings, accurately capturing key discussion points, and action items.
• with general accounting tasks such as processing invoices and tracking expenses.
• with the accounting team to ensure the timely processing of vendor and subcontractor invoices, including verification of accuracy and adherence to company policies and procedures.
• in payroll processing, by coordinating with field supervisors and bank contacts.
• accurate and organized records, received both electronically and in hard copy format.
• and submit billing documents, ensuring accuracy and timeliness in billing processes.
• in preparing reports, spreadsheets, and presentations for PMs & management.
• meetings in person and/or remotely for record-keeping or gathering information.
• with project teams to gather and compile information as needed.
• in the procurement process by preparing purchase/work orders.
• streamline administrative and accounting processes to improve efficiency and effectiveness.
• maintain confidentiality of financial and sensitive company information.
• duties as may be needed.

Requirements:

• experience in an Administrative Assistant or similar role, with exposure to construction or accounting functions preferred.
• proficiency in Microsoft Office Suite, particularly Excel and Word.
• understanding of accounting principles and practices.
• organizational and time management skills with the ability to multitask and prioritize tasks.
• to detail and high level of accuracy in data entry and financial record keeping.
• to work independently with minimal supervision as well as part of a team.
• communication and interpersonal skills.
• and professionalism in handling confidential information.

 Softek Global Services LLC

 05/23/2024

 St George,UT