Job Details
Event Coordinator
Description **Beyond Tickets: Creating Once-in-a-Lifetime Experiences Around the World**
**Who We Are**
The Kentucky Derby, Formula 1 Racing, The Open Championship, Barrett Jackson Auto Auctions at QuintEvents, we are helping people live out their bucket lists. QuintEvents provides people once-in-a-lifetime experiences with our official partners to bring our customers tickets and experiences that are authentic and unique.
**Our Culture**
Progressive. Innovative. Fast-paced. Optimistic. Collaborative. Giving. Fun.
Thats how our employees describe us.
Here at QuintEvents, our employees love the opportunity to travel to events, the family-like environment and the opportunity for growth in an ever-changing environment. If you can thrive in the chaos of a fast growing business, want to be part of some of the most memorable moments in peoples lives and love being in the know about the biggest, most exclusive events around, then QuintEvents might be the right company for you! Keep reading
**The Role**
As the Event Coordinator, your contribution to the organization will be to ensure events, and the process around them, run smoothly and seamlessly. You will bridge the gap between teams and stages of customer experience to ensure a stellar experience throughout. Our entire business is built on the foundation of an authentic and unique client experience, which you will play a vital role in coordinating. You will do this by:
Coordinating Event Logistics. Acting as an onsite point of contact to organize set up and providing as needed support at events; Managing transportation manifests and payments, managing onsite logistics, coordinating shipping, and assisting with package entry and sales approvals in Salesforce, all to ensure a stellar customer experience.
Providing Support Across Teams. Offering a diverse level of cross-functional support that incudes a wide array of activities; Acting as a liaison with other departments to seamless transitions, including onsite activations, shipping, inventory and customer service.
Driving Outcomes. Ensuring all operations responsibilities are met in a timely matter, and that any and all unforeseen responsibilities are fulfilled; Being an outspoken contributor to the organization, thinking outside the box and driving change; Setting and reaching challenging goals that propel the company forward.
**QuintEvents Employees enjoy:**
Competitive base salary
Company-sponsored health insurance with HSA
Retirement plan with company match
Company-paid life and short-term disability insurance
Flexible PTO
Please note: Applicants for employment in the U.S. must possess work authorization that does not require sponsorship for a visa nor or in the future.
Requirements This position plays a vital role in our success. Here are some highlights of the type of person and background we believe would thrive:
* 2+ years experience and proven track record of coordinating and delivering onsite events in sports, entertainment, and/or event planning type industries
* 2-3 years most recent experience related to hospitality and/or event management industry
* Proven track record of effective event related logistics coordination, with a strong attention to detail, organizational skills and ability to multi-task and prioritize projects
* Bachelors degree with an emphasis in Business, Hospitality, Marketing, Logistics or equivalent business experience
* Strong computer skills with proficiency in MS Office, and particularly Excel; Experience using SalesForce or other CRM type software
A Successful Event Coordinator at QuintEvents will:
* Work at a faster than average pace
* Thrive in an ever-changing environment
* Be extremely detail oriented
* Operate with high importance around efficiency
* Be careful and conservative, being careful to avoid mistakes
* Be a collaborative decision maker
* Involve the team throughout the whole work process
* Communicate in a friendly and persuasive manner
* Project enthusiasm and promote team participation
* Be accustomed to thorough, but pleasant follow-up
* Be a friendly and responsive team leader with a strong sense of duty