Job Details
Penhall Company is accepting applications for a full-time in-office Construction Office Administrative Assistant to work in a fast-paced office with various responsibilities emphasizing Accounts Receivables & Billing. The successful candidate will have experience in a similar setting and multiple responsibilities. The Administrator should have proven experience with an ERP Software.
Penhall, a trusted name in the concrete services industry since 1957, is the largest U.S. supplier of concrete services. Our expertise spans across 43 locations in 21 states & Canada. Join our team and be part of our continued success.
Penhall Company Offers:
- A full-time career opportunity & competitive wages
- Affordable Medical, dental, vision & life insurance
- Vacation, holiday & sick pay
- 401K retirement
Job Description
The Accounts Receivable Administrator plays a crucial role in our financial operations. They are responsible for processing branch invoices and payments, managing the accounts receivable ledger, and handling administrative activities related to A/R specific to Certified Payroll in California. The ideal candidate should have proven experience in these areas, be analytical, results-driven, innovative, and proficient in problem-solving.
The Accounts Receivable Administrator must possess a high level of proficiency in establishing effective working relationships with cross-functional teams. They should also have a strong focus on continuous improvement and automation of financial processes.
Responsibilities
- Process check requests and expense reports regularly
- Comfortable processing high volume of billings and invoices under tight deadlines
- Address and respond to customer inquiries
- Address and respond to vendor inquiries
- Participate in the monthly general ledger close process
- Participate in weekly A/R calls with Corporate Credit Manager and Branch Manager
- Verify customer accounts by reconciling monthly statements and related transactions.
- Review and reconcile invoice discrepancies
- Schedule of Values on contract billings
- Assist with audit support as necessary
- Follow established policies and procedures for GL and A/R; assess current processes and make recommendations for improvements
- Provide support for other departments, branches, and other internal and external stakeholders
- Ensure invoice copies are sent to Corporate A/P, contracts, and equipment files.
Essential Duties & Responsibilities include:
- Ensure A/R tasks are complete
- Collects PO's, invoices, and accounting functions
- Set up accounts with new vendors as required
- Monitor customer accounts and statements monthly to ensure accounts are up to date
- Resolve invoice discrepancies, correspond with vendors, and respond to inquiries
- Processes requests to complete vendor master set-up and updates
- Maintain and file vendor files appropriately.
Requirements:
- 2+ years of accounts receivable experience
- High School diploma/associate degree, preferred
- Proficient Microsoft Office knowledge and skills
- Excellent verbal and written communication abilities across all levels of an organization
- Strong organizational, time management, and analytical skills
- Ability to work independently and as part of a group
- Proven ability to handle multiple projects simultaneously and prioritize tasks
- High degree of attention to detail
- Familiarity with purchase order processes
- Maintains a positive, can-do attitude and approach to work
- High comfort level, working at a fast pace
- Excellent recordkeeping and documentation skills
- Viewpoint Vista accounting system knowledge, a plus
Qualifications: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Some experience in an accounting department with basic knowledge of AP and understanding of credit, debit, account reconciliation, etc.
- Detail oriented
- Computer skills in Outlook, Word, and Excel, and the ability to learn new platforms as needed.
- Strong communication skills, both oral and written
- A high sense of urgency, strong initiative, and the ability to multi-task
- The ability to take ownership of your function but also to be a contributing member of a team
- The ability to adapt to a changing environment, and the willingness to cross-train in other accounting functions as needed to help cover the department.
Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, disabled persons to apply.