Job Details
Administrative Assistant
Date Written or Revised: November 29, 2023
FLSA: Exempt
Location: Columbus, OH
Key Responsibilities (Essential Duties and Functions)
This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.
Responsible for fielding management phone calls, emails and faxes.
Sort & distribute USPS and interoffice mail for McCormack Baron companies.
Process outgoing mail for McCormack Baron companies.
Handle Management Dept. filing
Manage calendars and send meeting requests.
Prepare itineraries and handle all travel arrangements including flights, hotels, and transportation.
Prepare, run and manage reports.
Handle expense reports and invoice allocations.
Initiate, draft and edit documents.
Handle and respond to emails as appropriate.
Prepare meeting materials as needed.
Manage and organize logistics for internal and external functions, including conferences, trainings, receptions, etc.
Complete special projects as assigned.
Daily kitchenette clean-up for 25th floor.
Education/Experience
HS Diploma or GED and minimum of one-year general office experience.
Customer service oriented.
Must be proficient in Word, Excel, Outlook, PowerPoint, and Adobe products, specifically Adobe Pro DC and Illustrator.
Ability to handle multiple tasks.
Must have good oral and written communication skills.
Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.
Ability to work independently and as a team, exercise good judgement and be resourceful.
Organization is a key trait in working in the property management environment.
Must handle highly confidential information in a strictly professional manner.
Work Environment/Physical Demands
This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets. This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.
McCormack Baron is an Equal Opportunity-Affirmative Action Employer, committed to diversity, inclusion, equity and belonging.