Job Details
Job Title
Administrative Associate
Functional Title
Human Resources
Location
VA - CHANTILLY, VA 20151 US (Primary)
Education
High School Level Degree
Job Type
Full-time
Job Description
Provide assistance to a variety of Human Resource Support Services type activities, and a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Tasks will include, but are not limited to:
- Announcing, tracking, reviewing, processing, and keeping records of all GED award nominations to include arranging the purchase of and obtaining awards
- Briefing the GED Career Service Panel, and providing back up support for personnel actions to include tracking evaluations, mid-cycle feedback sessions, manpower, and other personnel functions
- Maintain a schedule of appointments for a manager or office
- Answer routine telephone calls, direct calls and take messages
- Greet and escort visitors
- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
- Arrange for the delivery of outgoing mail/packages with the mailroom
- Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
- Draft, proofread, edit and coordinate correspondence
- Perform research and retrieve information from databases and other resources
- Maintain tracking records and filing systems; archive files
- Maintain, update and serve as focal point for databases or spreadsheets
- Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Participate in meetings and events: may serve as recorder and may present position- related information
- Prepare access rosters and request security clearance transfers
- Assist in ordering supplies/equipment and arranging for office equipment repairs
- Perform administrative back up support for other offices
- Recommend innovative processes to improve the efficiency and effectiveness of the office
- Compose written communication in response to complex customer queries
- Prepare routine status reports and track office-related metrics
- Manage routine website content updates and coordinate more complex website changes with webmaster
- Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Attend meetings, events, and forums
- Assist in maintaining inventories, records, and receipts
- Coordinate office renovations and relocation activities
- Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
- Draft and/or provide critical/final review of correspondence
- Draft documents such as instructions, spreadsheets, presentations and reports
- Build briefing packages and present information
- Analyze metrics and provide summary to senior management
- Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Job Requirements
Desired Skill Set: - Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
- Demonstrated experience to participate productively as a contributing member in a team environment
- Demonstrated ability to be discreet and maintain confidentiality
- Demonstrated experience in the use of Microsoft Office and standard computer applications
- Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
- Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
- Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
Education: High School Diploma OR GED Equivalent and 7 years relevant experience
Clearance: Active TS/SCI clearance, with CI Poly
Please see standard Work, Physical and Mental Requirements for all Quantech roles. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance required
TSSCI CI Poly
Travel
0 - 10%