Job Details
* Work alongside the General Manager to assist in managing the commercial office asset. Multi-tasking and flexibility are essential skills needed in this role.
* Creating strategic and collaborative solutions.
* You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment. You will contribute to the establishment and refinement of work quality, cultural initiatives and best practices to drive results as a team. You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication. Success will be measured by your ability to develop winning strategies for project execution.
* Embracing the human side of business
* You are people focused, seeking out and understanding the needs, perspectives and motivations of clients and team members alike. Your ability to manage client and vendor relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships
+ Notify tenant of special projects (i.e. building shutdown), emergencies, or other requests.
+ Prepare building activity notes on a daily basis.
+ Respond to tenant requests as needed.
+ Manage building operations contracts and vendors to maintain Class-A operations.
+ Review, track and oversee the certificate of insurances at the property for tenants and vendors.
+ Assist in completing the Operations Audit.
+ Assist with staff meetings and participate in Security, Engineering and Janitorial meetings.
+ General administrative duties (i.e. receiving/distributing mail, ordering office supplies, etc.).
+ Oversee and work with Security Director in security oversight of the building.
+ Oversee janitorial operations at the building.
+ Coordinate fire drills and communicate to tenants regarding life safety issues.
Minimum of three (2) years of commercial real estate or property management experience
Bachelors degree from an accredited institution preferred, preferably in Business Administration, Accounting, Finance, Operations, or equivalent
+ Experience preparing budgets, CAM reconciliations, and other types of related financial reports is required
+ Experience using a property management accounting platform, such as Yardi, Kardin or MRI is required
+ Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers, and the public.
+ A relationship builder
+ Both verbal and written communication skills are vital, and of course youll be good at establishing relationships with all levels of the organization & external clients.
+ Tech minded
+ The real estate industry is consistently changing with technology. Youll need to make technology work to your advantage. You must demonstrate proficiency in the use and application of technology tools and continually seek opportunities to develop your skillset.
+ An achiever
+ Youll have a proven track record of results as well expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, youll want to contribute to a diverse, supportive, and talented team