Job Details
Objectives of the Role:
The Finance and Admin Manager provides administrative and strategic assistance to the leadership team and to the President. The role carries across all functions of the company and is mostly focused on working on and managing back-office tasks while also being open to assisting with specific projects and client facing work when needed.
This is a full-time position with a hybrid in-the office work schedule.
Primary Duties and Responsibilities:
- Under the direction of the Leadership Team, work on and update strategic initiatives.
- Work closely with the internal team, corporate auditor and government agencies, and provide information and assistance to complete:
o Annual Audit
o Annual Corporate tax returns
o Annual FHA Certification
o Annual FHA Quality Control Review
o Annual budget and Operating Plan
o Prepare monthly budget to actual reports and explain variances
o Other projects on an as needed basis
- Responsible for processing bills, managing payroll, reconciling the Loan Disbursement Account and complete monthly bank reconciliation
- In close cooperation with the Leadership Team, be the point person for Human Resources and work with our outside partners on matters including:
o Work with recruitment agencies and new hires (until new staff start)
o Health & insurance coverage renewals and communication
o Corporate handbook including annual legal updates
o 401k plan
o Legal
o Personnel folder updates
- In close cooperation with the Director Program Management & Operations, work with third-party vendors and on special projects as required.
- In close cooperation with the Leadership Team, be the liaison with our marketing partners on various activities including:
o Updates and improvements of website
o Advertising, dues, presentation, and meeting preparations
o Imagery and advertising material
o Quarterly marketing blasts
- In cooperation with the Leadership team, prepare materials and presentations for annual and quarterly meetings.
- Routinely applies Best Practices by initiating new strategies and measurements that help to increase internal efficiencies and improve the company s performance.
- Attends conferences and other functions, as necessary.
Qualifications and Skills Needed:
- A bachelor s degree with a major or substantial coursework in accounting, finance or economics is preferred.
- 3 years of experience of working in a back-office role at a small privately held company is required.
- Executive-level presentations skills and ability to handle high-level client interactions.
- Strong team-work skills.
- Demonstrated strategic vision and analytical skills with the ability to evaluate data quickly, make sound decisions based on imperfect information, and to take actions.
- Independent worker with ability to adjust to an ever-changing environment.
- Highly developed writing, analytical and research skills.
- Highly organized and detailed oriented.
- Ability to keep sensitive information strictly confidential.
- Dedication to serving HPCC s mission driven clients and fulfilling HPCC s mission of expanding the stock of affordable housing, particularly for seniors.
- High proficiency in Microsoft Excel, Word, PowerPoint, Outlook, QuickBooks, and Adobe.