Job Details
Job Details
Job Location
Ice-O-Matic - Denver, CO
Description
Ice-O-Matic, the premier manufacturer, distributor, and supplier of ice machines worldwide, perfecting top-quality Ice since 1952, has an immediate need for a Procurement Assistant.
Job Title: Procurement Assistant Location: Denver
Department: Supply Chain Classification: Salary
Reports to: Supply Chain Manager Rev Date: 5/10/2024
Location- On-site Monday-Friday Hiring window will close: 6/30/2024.
Position Summary:
The Procurement Assistant will play a key role in assisting with procurement processes, documentation, and administrative tasks to ensure smooth operations and timely delivery of procurement activities.
Duties and Responsibilities:
1. Purchase Order Maintenance:
- Assist with the tracking and proactive follow-up of purchase orders (POs) for goods and services.
- Coordinate with vendors/suppliers to ensure accurate and timely fulfillment of POs, including order confirmation, delivery schedules, and invoicing.
- Communicate with vendors/suppliers regarding inquiries, discrepancies, and other procurement-related matters such as production shortages and customer support expedite requests.
2. Data Management:
- Assist in maintaining vendor/supplier information, including contact details, contracts, and performance evaluations.
- Lead time updates.
- Pricing updates.
- ECN report updates.
3. Department Analytics:
- Assist in preparing reports, presentations, and other documentation for procurement-related activities and initiatives, such as the KPI dashboard.
4. General Administrative Support:
- Provide general administrative support to the procurement team, including scheduling meetings, coordinating logistics, and managing correspondence.
- Assist with data entry, analysis, and reporting tasks to support procurement operations and performance tracking.
- Perform other duties and responsibilities as assigned by the procurement and sourcing managers or Senior Supply Chain Manager.
QualificationsRequired Knowledge, Skills, and Abilities:
- High school diploma or equivalent; associate or bachelor's degree in business administration, Supply Chain Management, or related field preferred.
- 0-1 years of experience in a similar role or related administrative position, preferably in procurement, purchasing, or supply chain.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with procurement software or databases is a plus.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication and interpersonal skills, with a customer service-oriented approach.
- Attention to detail and accuracy in data entry, record-keeping, and documentation management.
The annual salary is $40,000 to $60,000. Pay is based on several factors including but not limited to education, work experience, time in role, certifications, etc. This role is eligible for a bonus based on performance. In addition to your salary, Ice-O-Matic offers a comprehensive benefits package, incentive and recognition programs, and a 401K plan (all benefits are based on eligibility).