Job Details
TITLE: Payroll Specialist
DEPARTMENT: Payroll
REPORTS TO: Payroll Manager
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
PRINCIPAL PURPOSE OF JOB:
Under the general supervision of the Payroll Manager, the Payroll Specialist will be responsible for reporting and reconciliation. Back-up to the Payroll Manger to review and process payroll to faculty, staff, and student employees on a bi-weekly pay cycle university-wide. Processes/assists employees with direct deposit, general deduction requests, and payroll questions.
SCOPE OF RESPONSIBILITY:
* Reporting and reconciliation for audit requests, deductions/memos, and vendor billing
* Back-up for processing bi-weekly payroll for all faculty, staff, and student employees accurately and efficiently.
* Review and process general deduction forms completed and submitted by employees.
* Researches payroll overpayments or other discrepancies and communicates such items to the Payroll Manager.
* Provide assistance to faculty, staff, students, and external individuals/entities regarding payroll and related human resources policies, resolving any associated issues promptly and effectively.
* Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS:
* Preferred Associates Degree or one year of payroll experience.
SUPERVISORY RESPONSIBILITY: This position does not have any supervisory responsibility
KNOWLEDGE, SKILLS, and ABILITIES:
* Commitment to maintaining confidentiality and handling sensitive information with discretion
* Ability to meet deadlines, multi-task, and prioritize tasks accurately
* Excellent communication and interpersonal skills, with the ability to effectively interact with employees at all levels.
* Strong attention to detail, problem solving and ability to maintain accuracy in a fast-paced environment.
* Ability to Work independently
* Knowledge and proficiency in payroll software/systems (e.g., ADP/Banner/Kronos)
* Advanced knowledge of computer applications (Microsoft Office)
* Knowledge of public institution personnel/payroll practices and procedures
* Knowledge and understanding of payroll documentation procedures and requirements
* Knowledge of general mathematics
* Knowledge of general accounting principles
PHYSICAL REQUIREMENTS:
* Work is normally performed in a typical interior/office work environment
* No or very limited physical effort required
* No or very limited exposure to physical risk
Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.