Job Details
**Administrative Support Specialist (Office Specialist 2)**
We are hiring for a n Administrative Support Spec iali st Position Location- Salem, Oregon The work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that the work will need to be conducted onsite at the Salem, Oregon Headquarters. Occasional travel to meetings and training may be required. **Job Description:** OWEB's mission is "to help create and maintain healthy watersheds and natural habitats that support thriving communities and strong economies." OWEB operates a grant program that supports local, voluntary partnerships to restore and protect fish and wildlife, improve water quality and enhance watershed health. OWEB awards over $80 million in grants each year and manages an ongoing workload of previously awarded grants of approximately $125 million. OWEB works closely with landowners and local, state, tribal, and federal agencies to advance OWEB's mission and the goals of the Oregon Plan for Salmon and Watersheds. OWEB is responsible for reporting on its grant program and on progress of implementing efforts under the Oregon Plan.
The Business Operations program includes two programs. The Administrative Services Group provides programmatic grant support as well as general administrative services to all agency staff, grantees, OWEB stakeholders, and responds to public requests. The Program also includes the Fiscal Services Group that processes all payments, reviews contracts, trains grantees on fiscal administration, develops and executes the agency budget, and is the primary contact on state and federal audit and fiscal related issues. **PURPOSE OF POSITION** Minimum Qualifications Administrative Support Specialist We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualifications. If you are excited about this position, we encourage you to apply. If you are unsure as to whether you meet the preferred qualifications of this position, please contact us to discuss your application. Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR Graduation from a private school of business with a certificate AND one year of general clerical experience. **Desired Qualifications** Excellent customer service skills, ability to talk to others effectively to convey information for both internal and external customers. Experience and proficiency with computer desktop applications, including Microsoft software. Proficient proofreading, editing, typing and compilation skills. Demonstrated ability to work independently to meet deadlines while producing accurate work. Note: In addition to your related work experience and education, we will use both the minimum and desired qualifications above to determine whom to interview. Please make sure all your relevant qualifications are clearly demonstrated in your application materials. Your application materials may be evaluated on spelling, grammar, punctuation, attention to detail, and presentation. Primarily an office setting, but overnight out-of-town travel may be required at least 12 times per year for trainings and Board meetings. The job also entails meeting frequent and multiple deadlines for mailings, meetings, grant processing, and correspondence. A varying workload may require some overtime work. Duties often vary and require knowledge of statutes, administrative rules, program processes, and procedures. A high degree of independence an independent judgment is required in selecting appropriate actions. Occasional lifting up to 25 lbs. Benefits available to state employees include: This position is ideal for those seeking more work/life balance with the ability to work a hybrid of both office and remote work environments. Provide a brief (no more than 2 page) resume indicating your experience pertinent to the required and desired qualifications in this announcement. If you are an eligible veteran and you meet the qualifications, veterans preference points will be added to your score. For more information on veterans preference points visit and select Veterans resources under Resources. Please do not attach veteran documentation to your initial application, after you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time.