Job Details
Summary:
AIPAC's mission is to encourage and persuade the U.S. government to enact specific policies that create a strong, enduring and mutually beneficial relationship with our ally Israel.Our focus is clear, we come to work every day motivated to keep America strong and Israel secure.
Our office is looking for an Administrative Assistant who will be responsible for the day-to-day support of the Southern Pacific Western States Offices, based physically in Los Angeles.
Job Duties & Responsibilities:
- Database maintenance and processing:
- Maintain donor records including but not limited to: managing and updating membership information, generating reports, creating appropriate reports and lists to support development needs
- Track system changes and report those changes back to the Operations Director
- Process donations, pledges, checks received and credit card payments
- Create and send invoices
- Other database projects as assigned
- Administrative support
- Assist with donor research and data collection projects
- Answer phones and direct calls to the right person
- Assist in completing and submitting expenses for team members as assigned
- Monitor the general email inbox and general voicemail
- Assist with regional mailings
- Send regional emails
- Assist with office tasks, including but not limited to: maintaining and tracking inventory, answering doors, collecting/sending/distributing mail, maintaining office organization/cleanliness
- Meetings and Events:
- Assist team members in preparation of materials for meetings and events
- Attend and staff various local events as needed
- Assist with internal event logistics, including but not limited to catering, calendaring, materials, virtual event setup
- Register and decline donors for virtual and in-person events
- Maintain supply/organization of event materials
- Other duties as assigned
Qualifications & Skills:
- Bachelor's degree preferred, or commensurate experience
- 1-3 years experience in a related field
- Excellent interpersonal and communication skills.
- Enthusiastic self-starter with a can-do attitude.
- Perform calmly and efficiently in high-pressure, fast-paced situations.
- Possesses the ability to "think on one's feet", multi-task and make thoughtful decisions with little direction in high-stakes situations.
- Exhibit significant attention to detail
- Previous experience handling multiple, time-sensitive projects with overlapping deadlines.
- Excellent research and writing skills.
- Passion for a strong U.S.-Israel relationship and knowledge of and interest in the Jewish community preferred
- Fully competent in the Microsoft Office Suite (especially Microsoft Excel, Word and Outlook)
- Salesforce and other CRM experience preferred
- Zoom knowledge preferred
Physical Requirements:
- This position includes light manual labor such as lifting and moving boxes of books. The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her/their hands to operate office equipment and reach with hands and arms. Employees may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.
AIPAC is offering a competitive market base salary for this position between $50,000 and $70,000. A job offer will depend on how closely a candidate's skills, experience and education match the requirements for the role.
Posting Instructions:- Please provide cover letter with resume to be considered. Incomplete applications with missing documentation will not be considered.
- In states, where permissible, AIPAC requires employees to be vaccinated against COVID 19 and will consider accommodations for religious and medical exemptions.
- If applying for more than one position please use the 'Attachments' function to attach position specific cover letter.
- Please use your legal name when completing the employment application (no nicknames).