Job Details
**About JLL**
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Area of Responsibility:
* Administrative Function: Assist Facility Management Team with tactical planning for the teams goals and objectives. Provide facility specific assistance to the project management team as needed or requested.
* Manage and maintain small facility management tasks as assigned. Coordinate support for special events in support of client or JLL Provide support for meetings and conference room reservations as needed and directed.
* Assist with the coordination and scheduling of maintenance activities with our extended JLL onsite Hard service team
* Answer contractor inquiries via phone, fax and email. Finance Function: Manage all PO and WO processes (create, goods receipt, WO management) vendor invoice submission accordingly for multiple locations.
* Assist finance team with PO and vendor invoice problems or issues.
* Support monthly finance activities/deliverables according to finance calendar.
* Assist with budgetary requests, analysis, and variance reporting.
* Helps support facility specific cost savings targets.
* Support finance training of new operations team in conjunction with finance team.
Communication and Relationship Coordination:
* Provide general overall facility management services including continuous monitoring of office/facility work orders for our services provided on site and possibly at other locations.
* Act as an interface with client, visitors and guests and all contractors supporting JLL
* Ensure appropriate follow up with value stream customers Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.
* Compliance: Properly and effectively administer and maintain all security access for our and contractors team members with security.
* Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
* Other Any and all other duties and tasks assigned.
Knowledge, Skills & Abilities Education/training:
* Associates degree in facilities management, building business or other related field.
* Bachelors degree preferred.
* Years of relevant experience: 2 years experience with Facility or Property Administration. Skills and knowledge:
* Superior customer service skills and orientation developed with a "One Team" Approach
* Ability to maintain professionalism at all times under stressful situations.
* Ability to plan and manage work under time constraints.
* Ability to multitask and work without direct supervision.
* Proficient in MS Office, and possess strong written, verbal and people skills.
* Strong organizational skills and collaborative style.
* Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.
**What you can expect from us**
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We cant wait to see where your ambitions take you at JLL. Apply today!
***JLL Privacy Notice***
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .
This position may require you to be fully vaccinated against COVID-19. If required, youll be asked to provide proof that youre fully vaccinated upon your start date. Youre considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at ...@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.
locationNorwood, MA