Job Details
Passionate about onboarding the best teachers and campus support staff? Want to make a difference in the lives of district staff and students? Apply to join our Human Resources Staffing Team today!
Primary Purpose:
Provide support for daily human resource operations. Support all Human Resources routine/ inquiries and provide responsive and knowledgeable assistance to employees.
Qualifications:
Education/Certification:
- Bachelor s Degree, Preferred
- High School Diploma / GED, Required
Special Knowledge/Skills:
- Proficiency in keyboarding and file maintenance
- Ability to uses databases
- Ability to use Microsoft Office (Word, Excel, PowerPoint, etc.)
- Ability to perform basic math
- Ability to read, speak, and write English
- Ability to maintain and create a healthy and positive department culture
- Ability to maintain confidentiality
- Ability to problem solve, be responsive and act quick to Human Resources inquires
- Ability to respond to all internal and external stakeholder with accuracy
- Ability to have a progressive mindset with Human Resource functions
- Effective communication and interpersonal skills
- Excellent organizational skills
Experience:
- 1 year of K-12 school/campus related experience, preferred
- 1-3 years of experience in human resources, preferred
Major Responsibilities and Duties:
Human Resources Support
- Handle routine Human Resources inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.
- Explain Human Resources policies and practices to employees, as appropriate.
- Maintain Human Resources information database to ensure that employee information is accurate, current, and reliable.
- Maintain position control system in an accurate and timely manner.
- Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
- Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
- Process new hire paperwork including criminal history information, references, and other application materials.
- Ensure all I-9, Employment Eligibility Verification Forms are completed with 100% accuracy within the employment timeline.
- Responsible for the entire employee lifecycle official transcripts, service records review/entry and notifications of all employees assigned to campus caseload.
- Monitor 100% of all campus files for employee hiring file integrity.
- Actively participant at all charter, department, team, and one-on-one check-in / activities.
- Ensure 100% of hires payroll information is completed and received by ILTexas Payroll Department.
- Provide 100% support and candidate engagement with all recommendations (by assigned campus caseload) to ensure 100% of recommendations are fulfilled with a timely manner.
- Review and verify recommended employees Educator Certification Online System (ECOS) for Educators.
- Host, prepare, and deliver professional campus roster meetings with invited Human Resources Team Members Talent Acquisition.
- Periodically, attend local DFW and participate in local job fairs with Talent Acquisition Team.
- Periodically, visit assigned caseload schools to understand environment and campus staffing needed.
- Attend job specific trainings and apply training material to work related responsibilities.
- Work directly the lead staffing specialist on process improvements and training documents.
- Ability to work cross collaboratively with other departments within ILTexas.
- Periodically, work extend hours during high volume hiring seasons.
Reports and Correspondence:
- Prepare and distribute or post job vacancy announcements and advertisements.
- Prepare, maintain, and distribute employee handbooks, as directed.
- Prepare correspondence, forms, and reports according to charter standards and requirements.
- Periodically, resolve internal stakeholders questions in the Human Resources Questionnaire.
Other Professional Responsibilities:
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
- Greet visitors and assist employees and applicants to complete applications and required paperwork.
- Assist with the preparation and distribution of employment contracts.
- Maintain confidentiality with all Human Resources functions.
- Follow charter safety protocols and emergency procedures.
- Any and all other duties assigned by supervisor
- Self-motivated, work well with others.
- Ability to instruct and/or train.
- Appearance and demeanor revel a positive attitude.
- High standard of honesty, integrity, and professionalism.
- 100% on-site work location
Supervisory Duties: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (under 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress