Job Details
Office Manager / Administrative Assistant Construction
Location: Woodland Hills, California
Type of Employment: Full-time
About Us:
Join our dynamic construction team and contribute to our legacy of building excellence. Located in the heart of Woodland Hills, California, we are a leading construction firm committed to delivering top-notch projects with precision and professionalism. We pride ourselves on our collaborative work environment and our commitment to innovation and excellence.
Job Description:
As an integral part of our team, the Office Manager / Administrative Assistant will provide crucial administrative support to our Project Managers and Project Engineers, ensuring the seamless execution of bids and contracts. This role demands a blend of precision, reliability, and exceptional organizational skills to manage the bid process from initiation to closeout efficiently.
Responsibilities:
- Lead and manage the entire bid process, ensuring compliance with customer contract requirements and maintaining effective communication with all stakeholders.
- Provide comprehensive support to subcontractors, including bid solicitation, tracking, and qualification of proposals.
- Maintain a detailed understanding of construction trades, managing office functions, and ensuring the accurate upkeep of the Sage database.
- Create and manage Bid Binders, ensuring all project documentation is current and accessible.
- Foster professional relationships with subcontractors, managing project closeouts, and securing all necessary documentation.
- Support day-to-day office operations through filing, scanning, and phone coverage, among other duties.
Qualifications:
- Minimum of 5 years of experience in the construction industry.
- Previous experience as a Construction Office Manager / Bid Coordinator is highly valued.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- QuickBooks Online (Must)
- A positive attitude and strong team collaboration skills.
- Exceptional organizational, self-motivation, and analytical abilities.
- Excellent interpersonal and communication skills, with the confidence to engage with executive-level internal and external clients.
- A proven ability to manage priorities and meet deadlines effectively.
Benefits:
- Competitive salary with performance-based advancements.
- Comprehensive benefits package including 401K, paid time off, sick leave, and holidays.
- A vibrant, success-driven work environment with opportunities for personal and professional growth.
Join Us:
Embark on a rewarding career path with us and be a part of our success story. If you have the drive, skills, and experience we're looking for, we'd love to hear from you.
To Apply:
Please send your resume and a cover letter highlighting your relevant experience to our HR department (...@avsarcd.com). Include "Office Manager / Administrative Assistant - Construction" in the subject line.