Job Details
Company Description
We are a fast-growing medical device startup on a mission to develop a bioengineered implant to improve and expand the treatment of corneal blindness globally. With a new office located in the Inner Harbor of Baltimore, we are seeking a dynamic, results-oriented Executive Administrator to join and grow with our team to provide support to company leadership, manage cross-functional administrative projects, and perform administrative tasks across various company functions.
Role Overview
This is a full-time hybrid role for an an Executive Administrator at Pantheon Vision. You will play an integral role in supporting our ambitious mission to develop a pioneering bioengineered implant for the treatment of corneal blindness. Your contribution will go beyond traditional administrative tasks; you will be a pivotal part of our team, ensuring that our executive leadership is empowered to focus on strategic initiatives without administrative hurdles. This requires a highly organized, flexible, proactive, and team-oriented individual who is not only adept at managing the complexities of a dynamic office environment but also deeply committed to our core mission.
In this role, your responsibilities will include facilitating effective communication across departments, enhancing our operational efficiency, and ensuring that our fast-paced, innovative environment is organized and responsive to the evolving needs of our mission. Your work will directly impact our ability to make strides in product research and development, effectively fundraise, and create a company culture of excellence - offering you a unique opportunity to contribute to a project that has the potential to change lives worldwide.
We are looking for someone who thrives in a fast-paced environment and is passionate about making a difference in the world through their professional endeavors. If you are ready to apply your administrative expertise to support groundbreaking work in the medical device industry, we invite you to join our team at Pantheon Vision.
Key Responsibilities
- Provide comprehensive administrative support to company executives and key consultants, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate logistics for team meetings, events, and off-sites, including venue selection, attendee management, and technical setup.
- Manage administrative aspects of company s fundraising efforts (preparation of pitch materials, documenting and tracking investor outreach through various tools, etc.)
- Manage databases, including contracts with vendors and universities.
- Act as a liaison between company leadership and external partners/vendors, ensuring seamless communication and coordination.
- Assist in the preparation of presentation materials and reports for executive meetings and business reviews.
- Manage travel arrangements for team, including booking flights, accommodations, and itineraries.
- Oversee office supply inventory and place orders as necessary to ensure the office is well-stocked and organized.
- Handle sensitive and confidential information with discretion and integrity.
- Support various departments with administrative tasks as needed, demonstrating flexibility and a willingness to assist wherever required.
Qualifications
- Proven experience as an Administrative Assistant, Executive Assistant and/or Project Manager (preferably within the scientific, medical device, or healthcare industries).
- Exceptional organizational skills, attention to detail, and independent problem solving skills
- Strong verbal and written communication abilities.
- Ability to manage multiple tasks and priorities effectively in a high-paced, flexible environment.
- Ability to coordinate and interact with team members and in-person and remote locations.
- Must be highly proficient in Microsoft Office/Office 365 (especially Outlook, PowerPoint, Word, and Excel) and comfortable and efficient at learning new software and technologies.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) is required.
- A high school diploma is required; a college degree or advanced education is highly preferred or currently in school for a college degree.
- Experience working in startups and familiarity with the medical device industry is a plus.
- Must reside within the state of Maryland.
Benefits
- Competitive salary commensurate with experience.
- Benefits package, including medical, dental, and vision insurance.
- 401(k) plan with company match.
- A dynamic and supportive work environment with opportunities for professional growth and development.
Application Process
Interested candidates should submit a resume and a cover letter outlining their qualifications and why they are interested in the role at Pantheon Vision. Please include any relevant experience in administrative and project management roles, particularly within fast-paced or startup environments.
Candidates are encouraged to share their thoughts on how they can contribute to our mission. Candidates should provide their earliest available start date. Applications will be processed as they come in and we are looking to fill this position as soon as possible.
Pantheon Vision is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other legally protected status.