Job Details
* Oversees completion of monthly, quarterly, and annual owners reports.
* Prepare and/or review the annual jurisdictional forms and filings as required.
* Prepares the final budget documentation (i.e., explanatory notes.) Plans and administers budget for the office building(s).
* Works with Client Accounting Services (CAS) in Westmont, IL to manage the accounting process and directs on-site bookkeeping functions and collection process.
* Prepares and/or reviews adjustments to tenant billing process.
* Reviews and approves all accounts payable, ensuring accurate general ledge coding and property allocations.
* Prepares and/or reviews financial statements and reports on status of office buildings such as occupancy rates and dates of expiration of leases.
* Prepares and/or reviews financial reports for client on monthly, quarterly and annual basis complying with requirements in management services agreement, with copy to the Group Manager.
* Arranges for alterations to, or maintenance, upkeep, or reconditioning of facilities as specified in the operating budget, management plan and/or management services agreement and of leased premises as dictated by lessee's agreement.
* Maintains role as a secondary contact for tenants relative to tenant service requests.
* Proactively meets with tenant representatives on scheduled basis.
* Oversees Tenant Guide for property and services.
* Prepares and/or reviews periodic inventory of building contents and property condition, and forwards listing to client for review.
* Develop and implement a tenant retention program.
* Establishes written goals and objectives for employees directly reporting to the role of general manager. Conducts periodic formal and informal performance evaluations.
* Develops training program and career path for property employees.
* Assures succession planning.
* Associates or Bachelor degree required and advanced degree, a plus.
* Minimum of seven (7) years of commercial real estate or property management experience
* Must have at least three (3) to four (4) year experience at managing people; specifically a staff of three (3) or more.
* Experience in budget preparation/financial reporting, familiarity with building systems, lease negotiation, documentation and administration.
* **COMMUNICATION SKILLS:** Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.)
* Ability to effectively present information and respond to questions from senior level management, clients, customers, peers and the general public.
* **MATHEMATICAL SKILLS:** Ability to calculate figures and amounts such as discounts, interest, commissions, prorations, percentages, basic calculation of measurement of rent, parking fees, late fees, and volume.
* **REASONING ABILITY:** Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with variety of concrete variables in situations where only limited standardization exists.
* **OTHER:**
Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for Jones Lang LaSalle or requested by the Client.