Job Details
Salary: $5,770.27 - $8,138.00 Monthly
Location : Torrance, CA
Job Type: Permanent Full-time
Job Number: 24051125
Department: City Clerk
Opening Date: 05/15/2024
Closing Date: Continuous
DESCRIPTION
WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT
IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.
The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.
The City of Torrance is recruiting for a Deputy City Clerk II (Records Management) to be part of the City Clerk's Office Team!
The Department
The Office of the City Clerk is the driver for open and transparent government; caretaker and custodian of the public records, steward for the elections process, and ambassador to and the conduit for the democratic processes of the City of Torrance. The City Clerk's Office ensures that there is compliance with all federal, state and local statues and regulations and serves as a liaison between the public and the City Council. The Office is a service department which provides City Council, City departments, and the general public information regarding the operations and legislative history of the City.
The Position
The City Clerk's Office is recruiting for a key team member for the Records Management Division. In this highly visible elected office, the Deputy City Clerk II (Records Management) plans, organizes and oversees the city-wide records management program and document imaging system. The major responsibilities for this position are coordinating records; responding to complex, confidential, and sensitive requests, including the Public Records Act requests; maintaining computer databases for records retrieval, and supervising staff.
In addition to records management duties, this position through cross training may coordinate and supervise the agenda review process including review of the agenda and agenda reports for compliance with internal procedures, local policies and state law; write procedural manuals, trains employees and the public on access to public information.
The successful incumbent will be able to develop staff and cultivate a team environment where camaraderie is valued. If this is a fit for your talents, consider a career with the City of Torrance.
For more information about the duties of the position, click here.
QUALIFICATION GUIDELINES
EDUCATION AND EXPERIENCE:
Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:
Graduation from a college or university with a Bachelor's degree in Public Administration, Business Administration, or a related field; and three years of increasingly responsible experience in a City Clerk's Office or in a similar government setting which included coordinating a comprehensive records management program involving the maintenance, retention and disposition of a wide variety of records; or an equivalent combination of related education and experience may be substituted.
One year of experience in a supervisory or lead capacity is preferred.
LICENSES AND CERTIFICATIONS
Possession of a valid Class C California Driver's License and a safe driving record.
A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
Designation as a Certified Municipal Clerk (CMC) and/or Certified Records Manager (CRM) is highly desirable.
Successful candidates will possess the following:
- Solid knowledge of electronic records systems;
- Experience with document digitization;
- Experience in project management;
- Knowledge of federal, state and local laws regarding records;
- Be highly organized, detailed oriented, and customer service focused.
HOW TO APPLY & EXAM PROCESS Interested candidates must submit an online application and supplemental questionnaire at
www.TorranceCA.Gov/Jobs.
Application submission will be accepted on a continuous basis until the position is filled. First review of applications will be those received by Tuesday, June 4, 2024 at 11:59 p.m.If a sufficient number of applications are received by the first review date, there is a possibility that the recruitment may close at that time.
Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following components:
Performance Test: Weighted 40%(Tentatively scheduled on
June 20, 2024)
Panel Interview: Weighted 60%(Tentatively scheduled on
June 20, 2024)
SPECIAL NOTES Visit
www.TorranceCA.Gov to find out more information about our community.
The City of Torrance Conflict of Interest Code requires that employees in this classification file an annual Financial Disclosure Statement. Information about this requirement may be obtained from the City Clerk's office.
Applicants with disabilities who require special testing arrangements
must contact Human Resources prior to the examination date(s). If you have a disability for which you require an accommodation, please contact us at (310) ###-#### before the test date.
As a condition of employment, candidates must pass a background check.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
City of Torrance Inclusion StatementThe City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.
The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!
BENEFIT SUMMARY FOR TORRANCE PROFESSIONAL AND SUPERVISORY ASSOCIATION (TPSA)Note: Not all benefits listed may be applicable to all positions with in the unit. Please refer to the MOU for specifics.
Health, Dental, Vision and Life Insurance (sec. 4.1)
Effective 1/6/19, the City's monthly contribution for health insurance is as follows:
Employee Only Employee +1 Employee +2 or more
Full Time 597.68 1140.36 1595.96
Part- time
(hired prior to 1/1/08) 484.21 912.20 1249
Part-time
(hired after 1/1/08) 356.16 619.92 828.82
The City's monthly contribution for vision insurance is $3.33
The City's monthly contribution for dental insurance is $33.71/EE only and $67.42/EE +1 or more
The City provides a Cash In-Lieu payment of $400 per month for eligible full-time employees for as long as the employee opts-out of medical coverage
City provides a $50,000 life insurance policy
Premium/Certification Pay (sec. 3.2)
Varies by position and assignment. Please see section 3.2 for further information.
Educational Incentive Program (Sec. 3.3)
Building Inspection Supervisors: 4% of base pay for ICC certificate in one of the certified areas. (Additional 2% for each additional certificate, up to max of 12%).
Failure to maintain certification results in loss of 2% for each year's delay of recertification.
Disability Insurance (sec. 4.1)
Employee receives 2/3 base pay after elimination period (14 consecutive days for STD and 180 consecutive days for LTD)
Retirement (sec. 4.2)
PERS 2@55Employees hired prior to 11/09/2010, City pays 7% EPMC*
Employees hired on or after 11/09/2010, pay 7% EPMC*
*Employer Paid Member Contribution (EPMC)PERS 2@62"New members" hired on or after 1/01/2013, pay (50%) of normal cost with three year average final compensation.
Deferred Compensation (sec 4.3)
Eligible to participate in a voluntary 457 plan. Required participation in Retirement Health Savings Plan (RHSP). Upon retirement or separation from City: 600 sick and 300 vacation will be deposited in RHSP.
Sick Leave/Personal Leave (sec. 4.5)
Accrue 6 hours per month
Maximum Accrual: 600 hours.
Holidays (sec. 4.6)
13 paid holidays for all classifications except Sr. Librarian - (New Year's Day, Martin Luther King Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, day after Thanksgiving, Christmas Eve, Christmas Day & New Year's Eve).
Paid holidays for *Senior. Librarian- New Year's Day, Martin Luther King's birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Year's Eve. (Lincoln's and Washington's birthday, Veteran's day and day after Thanksgiving - provided leave is taken on a rotational basis (subject to Dept. Head approval).
Vacation/Annual Leave (sec. 4.7)
(Accrual rate per month):Years 1 -2 : 6.55 hours; Years 3 - 4: 7.88 hours; Years 5 - 9: 10.55.hours; Years 10 - 20: 13.90 hours; Years 21 - 24: 15.22 hours; Year 25+: 15.88 hours
Maximum Accrual: up to the amount earned over the preceding 36 months
Bereavement Leave (sec. 4.8)
Up to three (3) working shifts with pay per death (Additional 2 work shifts for deaths that occur out of state or in excess of 300 miles
Family-School Partnership Leave (Sec. 4.10)
40 hours (max 8 hours per month) unpaid per calendar year (employees may use accrued vacation or comp time)
Uniform Allowance (Sec. 4.14)
$500 voucher: Animal Control Supervisor, Police Operations Supervisor, Forensic Identification Specialist, Senior Forensic Identification Specialist and Forensic Supervisor (payable in September of each year).
$250 voucher: granted twice (2) per calendar year for Transit Supervisor
Night Shift Differential (sec. 5.3)
5% over base pay when or more of the shift is worked after 4:00 p.m.
7 % when or more of the shift is worked after midnight
Sr. Librarian - 10% above average base hourly when shift is worked after 3:00 p.m.
Safety Shoes (Sec. 6.4.B)
Allowance of $125 each 6 months of employment (paid June and December), for those required to wear safety shoes.
01
The following supplemental questions will be used to evaluate your qualifications for the position for which you are applying. Resumes are encouraged but will NOT be used in lieu of the application or supplemental questions. Please read each question carefully and provide a thorough and complete response. Do NOT state "see resume" or "see application" to respond to any of the following questions. Failure to respond to all questions will be considered an incomplete application and may not be considered for further processing. Do you understand the foregoing?
02
I UNDERSTAND that I am required to describe IN DETAIL my qualifying experience in the Work Experience Section of my application. In addition to including my qualifying experience, I UNDERSTAND that I should list ALL JOBS, regardless of duration, including part-time jobs, military service and any volunteer experience during my entire work history.I UNDERSTAND that when providing my work history, ALL DATES should be UPDATED, starting with my most recent job.I UNDERSTAND that answers that I provide to the supplemental questions should be reflected in the Work Experience Section of my application.I UNDERSTAND that if I am currently employed by the City of Torrance, I MUST provide my appropriate job classification/title and provide a description of my duties in the Work Experience Section of my application.I have read these statements in their entirety and understand them completely and to their fullest.
03
What is your highest level of education completed.
- High School/GED
- Some college
- Associates Degree
- Bachelor's Degree
- Master's Degree or above
- None
04
If you possess an education degree, what is your major. (Type N/A if not applicable)
05
How many years of experience do you have coordinating a comprehensive records management program?
- Less than 2 years
- More than 2 years, but less than 3 years
- More than 3 years, but less than 5 years
- More than 5 years
- None
06
Briefly describe your experience coordinating a comprehensive records management program involving the maintenance and disposition of a wide variety of records. (Be sure to include electronic records systems that you used and the average number of records you coordinate). (Type N/A if not applicable)
07
Do you possess a Notary Public License?
08
Do you possess a Certified Municipal Clerk (CMC) and/or a Certified Records Manager designation?
09
Briefly describe any experience you have in document digitization.(Type N/A if not applicable)
10
Briefly describe any experience you have with public records requests or subpoenas. (Type N/A if not applicable)
11
Briefly describe any supervisory or lead work experience. (Type N/A if not applicable)
Required Question