Job Details
We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as scheduling meetings, preparing reports, answering phone calls, and maintaining records.
Responsibilities Include:
Senior Management Support
- Coordinate and organize partner expense reports
- Assist partners with scheduling and travel needs
- Assist regional partners with administrative needs
Conference/Event Support
- Primary point of contact for ICSC coordination
- Organizing hotel room blocks for ICSC conferences
- Assisting with travel requirements for brokers and partners
- Assisting with ICSC booth coordination
- Occasional travel to attend and support conferences and national events
Office Administration
- Handling of packages and mail for the office
- Maintaining the conference rooms
- Maintaining the kitchen
- Supply ordering and stocking
- Miscellaneous administrative projects and tasks as assigned
Requirements
- High school diploma or equivalent. Bachelor's degree in business administration or related field is preferred.
- At least two years of experience as an Administrative Assistant or similar role.
- Proficient in Microsoft Office and Google Suite.
- Excellent communication, interpersonal, and customer service skills.
- Strong organizational, time management, and problem-solving skills.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Flexibility and adaptability to changing priorities and deadlines.