Job Details
STRATA provides clients with geotechnical engineering, construction inspection, and material testing (CMT) services throughout the intermountain west. Currently, STRATA has a Project Coordinatorposition focused in providing support with the Construction Engineering and Inspection (CE&I) team. This in-person position is ideally located in/near our Idaho Falls, Idaho office; however, STRATA also has offices located in Twin Falls, Pocatello, Boise, and Hayden, Idaho as well as Spokane Washington.
Position Description
The Project Coordinator provides support to the CE&I team by assisting in the administration of federal-aid and State of Idaho funded transportation construction projects. The position also includes:
- Ensure compliant project documentation and commitments with clients are met professionally and timely.
- Assist in supporting business development activities by coordinating and developing proposal [Direct select, Request for Information (RFI), and Request for Proposal (RFP)] submissions for transportation-related/CE&I projects.
- Work with others in developing administrative-type processes, procedures, and policies to sustain, scale, and advance the growth of the CE&I Department.
- Ensure required project documentation (reports, material certifications, quantity documentation, testing requirement documentation, change orders, schedule tracking, meeting minutes, and other deliverables) are provided accurately and professionally.
- Assure responses to CE&I team are accurate and timely. Respond directly to clients when requested.
- Understand internal and external administrative systems and software in order to organize the operations and procedures.
- As directed by Project Managers, perform accurate and timely project set up, tracking of projects, and assist with monthly invoicing according to prescribed procedures from Accounting.
- Verify contractor's compliance with applicable federal and state laws and regulations.
- Become proficient with ITD and LHTAC software, forms, and manuals that are required by the federal-aid and state funding processes.
- Maintain a current log for specific project's materials summary certifications and QC/QA data entry to be used for project closeout or to assist in project closeout meetings or activities.
- Work with the ITD District Records Inspector (DRI) to perform the financial closeout of construction projects.
- Prepare reports for the CE&I team as needed.
- Track the CE&I budget.
- Assist in business development activities for CE&I and other project types. Support the marketing material production by providing project information as necessary to develop project abstracts.
- Attend pre-construction meetings and weekly construction progress meetings. Compose meeting minutes and distribute the minutes to meeting attendees.
Position Qualifications and Requirements- Ability to proficiently use computer and Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint, etc.) and be willing to learn and become proficient with AASHTOware, Project Wise, and Mobile Inspector systems.
- Ability to meet agreed-upon deadlines.
- Ability to engage with employees, clients, peers, supervisors, contractors, and subordinates calmly and professionally utilizing instructions, procedures, project plans, and specifications.
- Ability to scale and develop processes to maintain controls, train new CE&I employees, and assist to ensure CE&I financial targets are met.
- Ability to draft reports, review reports, edit reports accurately and professionally.
- Willingness to uphold and support STRATA's Core Values of safety, integrity, respect, professionalism, accountability, and teamwork.
- Requires a valid driver's license and an acceptable driving record.
- Must be able to pass pre-employment, random, and post-accident drug and alcohol screens.
- Knowledge and working familiarity including successful holding of the following certifications (or within one year of assuming position): WAQTC or ACI concrete; aggregate testing technician; in-place density testing technician; embankment and base testing technician, and asphalt testing technician.
- High School diploma or equivalent (G.E.D.).
- 5+ years of previous project coordination and/or administrative experience; ideally in a construction or engineering environment.
- Intermediate / previous knowledge of grant or contract administration of civil construction and material sampling and testing projects.
- Intermediate / previous knowledge of civil construction and material sampling and testing projects.
- Acquire / hold current ITD Inspector Qualification Program certifications for Concrete & Structures (C.&S.), Contract Administration (C.A.), Earthwork & Base (E&C)., Surface Treatment and Plant Mix Pavement (S.T.&P.P.), and Traffic Construction Inspection (T.C.).
BenefitsSTRATA's comprehensive benefits include:
- Medical / Dental / Vision Insurance
- Short Term Disability / Long-Term Disability
- Company-paid life insurance
- Paid Time Off (sick leave, vacation)
- Paid holidays
- Community Service Day
- Paid Parental Leave
- Employee Assistance Plan
- Wellness Stipend
- 401(k)/Retirement Plan with Match
Learn more about STRATA and our culture here:
Equal Opportunity Employer, including disabled and veterans.