Job Details
* EXECUTIVE ASSISTANT *
* Onsite in Plainsboro, NJ *
Immediate * Executive Assistant * opportunity available with one of the largest and most recognizable Pharmaceutical & Biotech corporations in the world
* Please Note: This is a corporate onsite position *
* *
* PLEASE REVIEW THE FOLLIWING REQUIREMENTS CAREFULLY: *
5+ years recent experience as an Executive Assistant/Administrative Assistant
C-Suite Executive Support experience is required
Strong calendar management experience is required
Must showcase a career history as an Executive Assistant
Must showcase tenure within their resume
Will be required to work onsite Mon to Fri
Previous work experience with a large Pharma or Biotech company is preferred but overall corporate experience is required
* ADDITIONAL DETAILS: *
Location: Plainsboro, NJ
Duration: 6+ Months
* Hourly Pay: $37.06/hr *
Description:
ESSENTIAL FUNCTIONS
Collaborates closely with other administrators, business leaders and global colleagues.
Coordinates and executes output and actions from the leadership team meetings.
Designs, plans, and executes moderate to large scale meetings and off-sites.
Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
Ensures company procedures are followed and directs questions accordingly.
Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
Handles correspondence and requests for information and may make decisions on behalf of the executive.
Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
May lead moderately complex projects within own department or that have a cross functional nature.
May provide support for budgets.
Participates in planning and other business related meetings.
Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
Performs duties that are both task and project oriented requiring interpretation and judgment.
Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.
Coordinates multiple processes, procedures, or programs.
Develops reports and presentations.
Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
Handles calendar management on behalf of the individuals supported.
Independently researches a wide variety of information requests and gathers and compiles reports and data.
Participates on, and provides administrative support to, project teams.
Reviews and responds to correspondence and prepares documents and forms.
Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
Performs other clerical/administrative and support duties as needed.