Job Details
Position Type:
Business Office/Payroll Clerk
Date Posted:
5/1/2024
Location:
OSD Administrative Offices
Job Description:
Payroll Clerk
FLSA Status:
Non-Exempt
Department:
Business Office
Code:
Location:
Central Office
Reports to:
Director of Finance
Position Type:
Full-Time (238 Days)
Version:
Description of Position: The Payroll Clerk is responsible for ensuring that employees of OSD are paid accurately and on time. This individual has a range of duties that include importing timesheets, tracking salaries, entering overtime, and reconciling leave days. The Payroll Clerk incorporates payroll deductions for items like insurance into a periodic payroll system. They issue pay and pay-related statements to employees.
Essential Duties and Responsibilities
Payroll Processing (60%)
- Processes employee paychecks accurately and on time via direct deposit.
- Imports and reconciles employee timesheets, obtaining supervisory approval of time card discrepancies and overtime.
- Imports and reconciles employee leave days, following district policy regarding pay docks related to leave timing or FMLA leave.
- Processes, tracks, and maintains relevant documentation for garnishment requests.
- Maintains payroll ledger by verifying and posting payroll transactions.
- Process W-2s and 1094/1095s
Reconciliation of Deductions and Processing of Payments (20%) - Prepares and reconciles monthly reports related to earnings, taxes, deductions, garnishments, leave, etc.
- Reconciles withholding checks to vendor invoices for insurance policy premiums.
- Calculates and deposits payroll taxes.
Maintenance of Employee Folders (10%) - Maintains payroll information by collecting, calculating, and entering data, liaising with HR to ensure accurate pay information, and maintaining accurate and complete records.
- Updates payroll records as necessary by entering changes in withholdings, deductions, job titles, location transfers, and direct deposit information, maintaining documentation of all changes in relevant electronic files.
Additional Duties (10%) - Resolves payroll discrepancies by collecting and analyzing information.
- Provides payroll information by answering questions and requests.
- Maintains employee confidence and protects payroll operations by keeping all payroll information confidential.
- Contribute to team effort by accomplishing tasks on time and as requested.
- Continually improves by participating in professional development opportunities.
- Active Resources Maintenance
Qualifications and Education Requirements - Associates degree in business or related field.
- Ability to analyze information, perform accurate and meticulous data entry, and maintain high attention to detail.
- Possess general math skills.
- Demonstrate effective speaking, writing, reading and listening skills and abilities.
- Clearly communicate the district's policies and procedures that relate to the business office.
- Highly proficient in computer skills and technology, especially Excel.
- Good organizational and time-management skills.
- Complies with professional and ethical conduct with integrity and honesty, by conducting all district business without conflict of interest, impropriety, or any attempt to obtain personal gain.
- Pass a criminal background test and be fingerprinted before gaining employment. ?
- Operate standard office equipment including utilizing pertinent software applications; planning and managing projects as required; and preparing and maintaining accurate records. ?
- Ability to act and operate independently with minimal daily direction.
Preferred - Additional certification issued by the American Payroll Association desired.
- 3+ years prior experience as a payroll clerk.
- Prior experience with Marathon school accounting information system.
Last Revised:
01/2023